Executive Assistant, Dental School
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Job Summary
| Position Summary: | Yeshiva University announces its new College of Dental Medicine and is hiring a new faculty and staff to support the school. The curriculum will integrate Digital Dentistry techniques to be taught by todays dental thought leaders and master clinicians. The school plans to provide a unique 36-month dental education program through an innovative Block style curriculum which will ensures in-depth learning and understanding. Please join this new and innovative DDS program. The Administrative Assistant to the Dean provides comprehensive administrative support to ensure the efficient operation of the Deans Office in the dental school. This position requires excellent organizational and communication skills to coordinate daily administrative activities manage schedules and support the Deans interactions with faculty staff students and external stakeholders. The Administrative Assistant will be responsible for handling confidential information with discretion and professionalism ensuring that the Deans Office operates effectively and in alignment with the schools mission and goals. |
| Position Responsibilities: | Office Management: Coordinate day-to-day operations within the Deans Office including managing communications handling mail and maintaining office supplies. Calendar and Scheduling: Manage the Deans calendar scheduling meetings coordinating appointments and arranging travel to ensure efficient time management. Meeting Coordination: Organize and prepare materials for meetings including drafting agendas taking minutes and following up on action items to ensure successful outcomes. Document Preparation and Management: Prepare and proofread documents reports presentations and correspondence for the Dean ensuring accuracy and professionalism. Event Support: Assist in planning and executing events hosted by the Deans Office including faculty meetings receptions and other special gatherings coordinating logistics as needed. Communication Liaison: Act as a primary point of contact for the Deans Office responding to inquiries relaying messages and facilitating communication between the Dean and internal/external parties. Financial Administration: Track and reconcile expenses for the Deans Office managing budget reports processing invoices and coordinating purchases in alignment with university policies. Special Projects: Support special projects as assigned by the Dean conducting research gathering information and coordinating with other departments as necessary. |
| Experience & Education Background: | Bachelors degree in Business Administration or a related field preferred. 1-3 years experience in administrative support |
| Skills & Competencies: | Organizational Skills: Exceptional organizational abilities with a keen attention to detail and the capacity to manage multiple tasks and deadlines effectively. Professional Communication: Strong verbal and written communication skills with the ability to convey information clearly and professionally to a diverse range of stakeholders. Confidentiality and Discretion: Demonstrated ability to handle sensitive information with the highest level of confidentiality and professionalism. Technology Proficiency: Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with scheduling and budgeting software; willingness to learn university-specific systems. Problem-Solving: Strong analytical and problem-solving skills with the ability to anticipate needs proactively address issues and adapt to evolving priorities. Customer Service Orientation: Dedication to providing high-quality support and responsiveness to internal and external inquiries ensuring a welcoming and efficient office environment. |
| Salary Range: | $ |
| About Us: | Yeshiva University is dedicated to academic excellence intellectual exploration and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage YU fosters a dynamic learning environment across its undergraduate graduate and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society guided by a commitment to ethics innovation and service. Our community extends far beyond the classroom encompassing thousands of students faculty staff and more than 70000 alumni and supporters worldwide all working together to build a brighter future. |
| Equal Employment Opportunity: | Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race color age sex national origin disability status or any other characteristic protected by federal state or local laws. |
Required Experience:
IC
About Company
Discover Yeshiva University, a leading institution for higher education and Jewish learning, offering undergraduate, graduate, and professional programs.
