Executive Assistant (Dallas, TX) Austin Industries

Austin Industries is one of the nations largest most diversified U.S.-based construction companies. With more than 8000 employee-owners Austin Industries provides nearly everytype of civil commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road Austin Commercial and Austin Industrial.

Austin Industries has an outstanding opportunity for an Executive Assistant to the CEO at our corporate headquarters in Dallas Texas. The Executive Assistant to the CEO provides high-level support fosters positive relationships with employee-owners clients and suppliers. This role also assists senior management departments.

Responsibilities:

Executive Support:

• • Provide high-level administrative support to the CEO as well as other senior leaders of the company.
  • Support the CEO with logistics and preparation for high-level meetings (e.g. Board of Directors Leadership Retreats Key Managers) including compiling materials coordinating venues assisting with technology and adjusting schedule as needed.
  • Interface with key personnel throughout the company to maintain a congenial working relationship with employee-owners outside clients and suppliers.
  • Open offices prepare workstations and review communications (emails calls calendars) daily to flag urgent items.
  • Maintain executive calendar schedule appointments for luncheons meetings etc. and screen all proposed meetings.
  • Coordinate arrangements for company meetings including obtaining meeting space notifying attendees scheduling catering etc.
  • Conduct research to keep senior leaders of the company up to date on items pertinent to Austin Industries
  • Screen visitors and callers to avoid unnecessary burdens on the CEOs time
  • Handle travel arrangements for the CEO. Contact travel agency schedule flights hotels and car rentals. Provide detailed itinerary for reference.
  • Schedule the conference room for management courses; follow up to assure participants attendance at scheduled seminars.
  • Communicate regularly with executives CFO admin and Key Managers for PTO and Out of Office notification/planning if necessary.
  • Serve as a contact/resource to provide information pertaining to various special events and employee-owner-related functions.
  • Assist in the preparation of special projects projects include power point presentations departmental budgets manuals or classroom materials

Office & Operations:

• • Liaise with Operations People Dept. Legal and IT to support planning initiatives and communication.
  • Maintain shared folders and manage document filing distribution and security.
  • Oversee the boardroom and copy room to ensure proper functionality.
  • Manage office supplies (letterhead envelopes etc.) and breakroom supplies.

Event Management:

• • Serve as the point of contact for internal and external stakeholders managing access to the CEO.
  • Schedule and coordinate meetings luncheons and special events including logistics and catering.

General Support:

• • Serve in an as needed capacity as back-up to other departments.
  • Engage in ongoing professional development to stray current with business tools and practices.
  • Perform other duties as assigned.

Qualifications:

• Seeking at least five years comparable executive support experience
• Strong background in document control spreadsheet creation data visualization desktop publishing and presentation development.
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Exceptional written and verbal communication skills including grammar spelling and phone etiquette.
• Highly organized efficient and resourceful with strong attention to detail.
• Professional upbeat energetic takes initiative dependable and takes pride in work

Requirements:

• High school diploma or equivalent; associates or bachelors degree preferred
• Proven experience in administrative support including scheduling document management and general office operations.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) with strong typing and data entry skills
• Excellent verbal and written communication including drafting proofreading and editing professional correspondence
• Highly organized with the ability to manage multiple tasks prioritize workload and meet deadlines
• Dependable punctual and takes initiative with a professional and customer service-oriented demeanor
• This position reports 100% onsite to the corporate office located in Uptown Dallas
• Flexible schedule to accommodate early or late start/end times
• Ability to work overtime as needed
• Occasional local DFW travel as needed
• Applicants must be legally authorized to work for ANY employer in the United States.Austin Industriesis unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation

We offer excellent benefits including medical dental life and disability insurance and a matching 401K plan.We are proud to be a 100% Employee-Owned Company (ESOP)!To learn more about our employee-ownership structure please go to Industries is an Equal Opportunity Employer.

See the Know Your Rights poster available in English and Spanish.

About Austin Industries

Austin Industries and its operating companies engage in almost every type of civil commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity Employee-ownership Exemplary Service and Excellence in Safety.

To learn more about our history culture and operations visit us at .

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies search firms or third-party recruiters in response to a posted Company will not pay any placement fee(s) without a written agreement to do so (i.e. payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns please contact thePeople Services Teamat.

Required Experience:

IC