Executive Assistant

Position

Global Energy Monitor is seeking an experienced Executive Assistant to join the Administrative team.

The Executive Assistant is responsible for providing comprehensive administrative and operational support to the Executive Director. This role helps ensure the Executive Director is well prepared organized and supported in managing priorities meetings communications travel and follow-up.

In service to the Office of the Executive Director this role will provide administrative and coordination support to the broader Executive Leadership Team and Leadership Team as capacity allows and as prioritized by the Executive Director. This role plays an important part in helping ensure smooth efficient operations in a remote and globally distributed organization. This role will also support key flagship initiatives currently being overseen by the Executive Director such as the Open Energy Research and Analytics Consortium with administrative and coordination support.

The Challenge

According to the Intergovernmental Panel of Climate Change (IPCC) we have less than a decade to make massive and unprecedented changes in the global economy to avoid the worst impacts of climate change. To meet that challenge
Global Energy Monitor is creating trackers and other tools to provide detailed information on energy facilities sponsors and financing.

About Global Energy Monitor

Global Energy Monitor (GEM) is a global independent nonprofit network of researchers tracking energy infrastructure worldwide from power stations and coal mines to steel plants and shipping terminals for the worldwide climate and clean energy movement.

Since its founding in 2007 GEM has become an essential resource for advancing a just energy transition producing open-source data and analysis that drive transparency and informed action. Its work is widely used and cited across the climate and energy landscape from Greenpeace and The Wall Street Journal to platforms like Bloomberg Terminals and institutions including the International Energy Agency (IEA) IPCC Climate Analytics and Carbon Tracker Initiative.

GEM serves a broad community of stakeholders including governments financial institutions journalists researchers and advocates providing trusted independent information that supports evidence-based decision-making and real-world impact.

Location

Preference will be given to those living in the United States however GEM may be able to hire employees worldwide in countries where our PEO (Deel) operates except in countries classified as Level 3 or 4 on the
U.S. Department of States website. Additionally due to regulatory and data security requirements GEM cannot hire employees who will be working from China. GEM does not have a central office; instead GEM works with employees to create suitable home offices catered to the needs of their role.

Responsibilities and Duties

Executive & Administrative Support

• Manage calendars appointments and meeting logistics.
• Track tasks priorities and follow-up items to ensure timely execution and accountability.
• Draft edit and manage correspondence reports internal documents and document organization systems to ensure clear communication and organized recordkeeping.

Travel Coordination

• Makes and manages logistical and booking details related to travel including flights lodging and ground transportation.
• Provides timely solutions to unanticipated changes in travel schedules to minimize disruption.
• Ensures all travel arrangements and related tasks are completed with exceptional accuracy and attention to detail.
• Help the Executive Director prepare for meetings deadlines and internal and external engagements.

Logistics for Leadership Team and Executive Leadership Team Retreats and Events

• Provide administrative support for team events off-sites and retreats.
• Coordinate vendor communication venues materials and scheduling.
• Assist with virtual and in-person event setup and follow-up logistics.

Communication & Professionalism

• Represent GEM professionally in interactions with external partners Board members vendors and donors.
• Maintain discretion confidentiality and professionalism in all communications and work products.
• Proactively identify opportunities to streamline workflows and improve support systems.
• Exercise sound judgment when handling sensitive information and competing priorities.
  

Required Qualifications

Applicants who tailor their resume and cover letter to these requirements will be prioritized. Applications at GEM are carefully reviewed by our team. We take the time to consider each candidate individually.

The following experience and skills are required for this position:

• 2 years of experience in administrative support executive assistance or office operations.
• Fluency in English

Preferred Qualifications

• Experience supporting senior leaders or executive-level staff.
• Strong written and verbal communication skills.
• Experience with travel coordination and event logistics.
• Proficiency in Google Workspace Microsoft Office and common remote collaboration tools.
• Excellent organizational skills initiative and attention to detail.
• Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
• Track record of working to advance a diverse inclusive and equitable work environment.
• Experience and/or interest in energy climate sustainability open data or related fields.
• Ability to self-direct and prioritize among different tasks in a remote work environment.

Visa Sponsorship Policy (Role Eligibility for US-Based Employees)

Visa sponsorship is not available for this position. Candidates must be authorized to work in the United States at the time of hire and must not require current or future employment-based visa sponsorship at any stage of employment.

Pay and Benefits

This is a full-time 40-hour-per-week work-from-home position. The pay rate is $40.27 per hour for locations in the United States.

Locations outside of the US: GEM aims to offer comparable salaries benefits and leave to employees living outside of the US in line with our fully transparent compensation framework. More information can be requested by contacting GEMs People & Culture team.

Benefits include (US-based employees):

• 100% paid health vision and dental insurance for employees & contribution towards dependent coverage
• Long-term disability and workers compensation insurance
• Voluntary life insurance available
• Employee Assistance Program
• Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing
• 4 weeks paid vacation plus 18 holidays 15 sick leave days and other leave
• Remote work stipend
• Home office set up assistance and sponsorship
• Ergonomics consultation & equipment reimbursement
• Paid 12-week sabbatical leave after five years
• 14 weeks of paid parental leave
• 14 weeks of paid medical and/or gender-affirming care leave

Application Requirements

Applications will be reviewed in the order they were received. Applicants must provide a resume and cover letter.

If you have any questions regarding the application process please contact People & Culture at .

Hiring Practices

Equal Employment: Global Energy Monitor is an Equal Opportunity Employer. All employment determinations at GEM are based exclusively on the needs of the organization specific job requirements and a candidates individual qualifications. These determinations are made without regard to race ethnicity nationality religion or belief age physical mental and/or sensory disability sex orientation gender identity and/or expression marital status medical history or military service. GEM is committed to providing employees with a work environment free of discrimination and harassment.

Diversity and Inclusion: Our goal is to listen engage and activate voices across our global organization to ensure all identity groups and perspectives are represented in our work. Our aspiration is to foster a diverse work environment and encourage women LGBTQIA individuals people of color people with disabilities older members of the community ethnic minorities foreign-born residents and others from minority groups and diverse backgrounds to apply. We designed our hiring process to foster an inclusive and welcoming experience that allows candidates to feel respected appreciated and comfortable thereby creating the conditions for both GEM and the candidate to determine if there is a good fit.

Accommodations: We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process please contact .

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Required Experience:

IC