Executive Assistant | Logan Health Conrad

Our Mission: Quality compassionate care for all.

Our Vision: Reimagine health care through connection service and innovation.

Our Core Values: Be Kind Trust and Be Trusted Work Together Strive for Excellence.

Supporting the Senior Executive of Logan Health Shelby and Logan Health Conrad

Shelby Montana

Some careers put you in the room where decisions are made.

This is one of them.

As Executive Assistant to the Senior Executive of Logan Health Logan Health Conrad you will serve as a trusted partner to the executive leading two critical access hospitals that provide care across Montanas Hi-Line.

This is far more than a traditional administrative role. You will work alongside hospital leadership physicians board members community leaders and system executives while helping coordinate the people projects meetings and communications that keep two organizations moving forward.

Youll help prepare board meetings coordinate leadership initiatives support community engagement efforts manage high-level communications and serve as a key connection point between leadership teams medical staff board members and community stakeholders.

For someone who enjoys being involved solving problems creating order from complexity and serving as a trusted resource to leadership this is a role where you can make a meaningful impact every day.

It is also a unique opportunity to gain exposure to healthcare leadership and hospital operations while working directly alongside an experienced healthcare executive.

You wont spend your days simply managing calendars.

Instead youll help coordinate board meetings prepare executive presentations organize regional leadership discussions support community events manage important communications and keep projects moving forward across two hospitals.

One morning may involve preparing board materials and finalizing executive reports. Another may be spent coordinating physician meetings organizing a community event helping plan employee engagement activities or working with leaders across multiple departments to prepare for upcoming initiatives.

You will be trusted to anticipate needs solve problems follow through on commitments and help create the structure that allows leaders to focus on leading.

No two weeks look exactly the same.

This position is based in Shelby Montana.

While the schedule is generally Monday through Friday flexibility is required. Board meetings community events and leadership activities occasionally require early mornings or evening attendance.

WHAT WILL MAKE YOU SUCCESSFUL

• Anticipates needs before being asked

• Takes ownership of projects and follows through

• Communicates confidently with executives physicians board members employees and community leaders

• Pays close attention to details

• Enjoys organizing complex information and schedules

• Maintains professionalism and confidentiality

• Builds strong relationships

• Is comfortable speaking on the phone and in person

• Can identify mistakes missing information or inconsistencies before they become problems

• Learns new technology quickly

• Creates systems that keep work organized and on track

KEY RESPONSIBILITIES

• Provide executive-level support to the Senior Executive of Logan Health

• Coordinate executive calendars meetings travel and priorities

• Prepare agendas board packets reports presentations and meeting materials

• Coordinate board meetings medical staff meetings leadership meetings and regional committees

• Record and distribute meeting minutes

• Track action items and follow up on assignments and deadlines

• Create professional presentations and executive communications

• Coordinate employee engagement activities and community events

• Serve as a liaison between leadership physicians board members staff and community stakeholders

• Support special projects and operational initiatives across both facilities

TECHNICAL SKILLS

• Strong Microsoft Office 365 skills required

• Intermediate to advanced Excel skills including formulas formatting reporting and data organization

• Strong PowerPoint presentation development skills

• Proficiency with Outlook Teams and related Microsoft applications

• Ability to learn and utilize new technology tools including AI-assisted applications

REQUIRED QUALIFICATIONS

• Minimum of three (3) years of work experience in a similar Executive Assistant Senior Administrative Assistant Office Manager or professional support role required

• Ability to type a minimum of 65 words per minute with a high degree of accuracy

• Exceptional organizational communication and relationship-building skills

• Strong attention to detail and commitment to accuracy

• Ability to manage confidential information with discretion

If you enjoy meaningful work value strong relationships and want to play an important role in supporting healthcare leadership in rural Montana wed love to hear from you.

Shift:

Schedule:

Logan Health operates 24 hours per day seven days per week. Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed.

Notice of Pre-Employment Screening Requirements

If you receive a job offer please note all offers are contingent upon passing a pre-employment screening which includes:

• Criminal background check

• Reference checks

• Drug Screening

• Health and Immunizations Screening

• Physical Demand Review/Screening

Equal Opportunity Employer

Logan Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status race color gender sexual orientation religion national origin age disability or any other basis protected by applicable law. If you require accommodation to complete the application testing or interview process please notify Human Resources.