Executive Assistant Community Engagement

TITLE:EXECUTIVE ASSISTANT

DEPARTMENT: Superintendent

POSITION TYPE: B23

HIRING SPECIFICATIONS:

Job Summary:

The Executive Assistant provides administrative support and project management for the Director of Philanthropic Engagement. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.

Essential Functions and Responsibilities:

1. Answer incoming calls field questions and initiate follow up communication.
2. Manage the collection maintenance integrity and secure sharing of donor partnership and engagement data within the Microsoft Dynamics donor database ensuring accuracy timely updates and compliance with applicable state and federal laws.
3. Coordinate and manage ongoing projects under the direction of the director including issuing and collecting donor/partnership contracts sending partnership surveys creating branded materials and assisting with community events.
4. Compile and integrate data from multiple sources including district-specific systems to produce professional reports documents and presentations.
5. Collaborate across district departments to collect and share data and update promotional materials.
6. Support compliance with foundation and grant requirements to ensure funds are used appropriately and in accordance with established guidelines.
7. Assistwith scheduling meetings sending communication and recording notes during meetings.
8. Other duties as assigned.

Minimum Qualifications:

• Education: High school diploma HiSET or G.E.D.
• Work Experience: Five years of work experience in community engagement or customer service
• Licensure or Certification: N/A

Knowledge Skills and Abilities:

1. Ability to work a varied work schedule which includes eveningand/or weekendhours.
2. Excellent customer service skills.
3. Effective written and oral communication and presentation techniques.
4. Ability to prioritize tasks manage time effectively and proven ability to meet deadlines.
5. Attention to detail and accuracy.
6. Ability towork independently or collaborate effectively within a team
7. Proficient with Microsoft Office Suite Microsoft Dynamics or related software
8. Maintain confidentiality.
9. Attend work on a prompt and regular
10. Maintain satisfactory and harmonious working relationships with the public students and other

Physical Requirements:

HR Signature: Date: 06/02/2026

The Des Moines Independent Community School District does not discriminate on the basis of race color national origin gender disability religion creed age (for employment) marital status (for programs) sexual orientation gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions concerns or a complaint related to this policy please contact Carol Wynn-Green2100 Fleur Drive Des Moines IA 50321; phone: ; email:. Complaints can also be directed to the Iowa Civil Rights Commission400 E. 14th Street Des Moines IA 50319-1004 or Region VII Office for Civil Rights Citigroup Center 500 W. Madison Street Suite 1475 Chicago IL 60661-4544.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.

Required Experience:

IC