Executive Assistant, Commercial Manufacturing & Technical Operations (CMTO)

The Executive Assistant provides high-impact independent administrative and operational support to the Senior Vice President of Commercial Manufacturing & Technical Operations (CMTO). Operating in a fast-paced highly matrixed environment this role is critical to enabling executive effectiveness through exceptional attention to detail proactive prioritization and disciplined execution of complex processes. The Executive Assistant acts as a trusted partner to the SVP ensuring seamless coordination of priorities communications and leadership team operations across a large cross-functional organization.

Key Duties and Responsibilities:

• Serve as a strategic administrative partner to the SVP proactively managing competing prioritiesanticipatingneeds and ensuring flawless execution of day-to-day operations

• Own and managea highly complex dynamic calendar aligning shifting business priorities resolving scheduling conflicts andoptimizingexecutive time against critical CMTO objectives

• Coordinate cross-functional leadership activities including CMTO Leadership Team meetings extended leadership team engagement and enterprise-level interactions

• Drive end-to-end meeting and operational readiness including agenda development pre-read coordination executive briefing materials note-taking and follow-up on action items

• Support CMTO operational rhythms such as talent reviews business reviews and planning cycles ensuring timelines materials and stakeholders are aligned

• Manage confidential communications and decision-support materialsmaintainingthe highest standards of discretion accuracy and professionalism

• Build andmaintainstructured administrative processes and systems to improve efficiency visibility and consistency across executive workflows

• Act as a central coordinator across key functions (HR Finance Talent Acquisition Business Operations etc.) ensuring alignment and follow-through on deliverables

• Proactively track commitments deadlines and action items following up with stakeholders at all levels tomaintainmomentum and remove barriers

• Coordinate complex travellogistics and offsite planning ensuring seamless execution with contingencies proactively addressed

• Assistwith onboarding of new personnel into the CMTO organization and provide guidance to less experienced administrative colleagues

• Process group purchase orders invoices and contracts as needed andassistwith visitor registration and escort

Knowledge and Skills:

• Exceptional attention to detail with a consistenttrack recordof delivering high-quality error-free work in high-stakes environments

• Advanced prioritization and independent judgment with the ability to assess urgency and importance and adapt quickly as priorities evolve

• Process-oriented and systems-thinking mindset with a drive to build structure improve consistency and enhance how work gets done

• Strong business acumen with the ability to understand organizational priorities and align administrative support to business outcomes

• Executive presence with advanced verbal and written communication skills including the ability to interact effectively with senior leaders inside and outside the company

• Ability to handle highly confidential and sensitive information with discretion and integrity

• Strong collaboration and influencing skills with the ability to work effectively across functions and levels to drive alignment and results

• Resilience and adaptability in ambiguous fast-moving environments withfrequentlyshifting demands

• Advanced knowledge of Microsoft Office products including Outlook PowerPoint Excel and Teams

• Familiarity with enterprise systems such as Workday SharePoint and Concur is a plus

• Experience supporting operational cadences and leadership forums in a complex matrixed organization is preferred

• Experience in Manufacturing Technical Operations or similarly complex operational organizations isadvantageous

Education and Experience:

• Bachelors Degree and 5 years of experience providing executive-level administrative support in a complex matrixed organization or

• Associates Degreeand 7 years of experience providing executive-level administrative support in a complex matrixed organization or

• High School Diploma or equivalent and 9 years of experience providing executive-level administrative support in a complex matrixed organization