Executive Assistant, Chief People Officer

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figmas platform helps teams bring ideas to lifewhether youre brainstorming creating a prototype translating designs into code or iterating with AI. From idea to product Figma empowers teams to streamline workflows move faster and work together in real time from anywhere in the world. If youre excited to shape the future of design and collaboration join us!

Were looking for an Executive Assistant to support Figmas Chief People Officer and VP Talent to strategically manage the day-to-day administrative and operational needs of the People organization while also contributing significantly to projects and initiatives that help drive the companys priorities.

Youll be responsible for keeping the leaders and teams organized aligned and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience.

This role will strategically manage day-to-day administrative and operational needs infuse Figmas culture and values in the work to create a meaningful Figmate experience and cross-functionally collaborate with the broader People Org and stakeholders across Figma.

We are looking for an experienced Executive Assistant who has supported at a VP or C-Suite level before. Experience with People or Talent Teams is a bonus.

This is a full-time role based out of our SF Hub.

• Support your Executives with calendar travel meetings agendas preparation tasks notes emails
• Serve as a strategic thought and execution partner to your Executives and their leadership teams with a focus on team cohesion operations and planning
• Identify areas to optimize the Executives time and make recommendations regarding time management prioritization and business needs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects company milestones and internal events including ad hoc project management as needed
• Act as a delegate for your Executives by signing off on expenses approving POs and managing other tooling as needed with careful attention to internal policy
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content presentations and key documents for your leaders

• 7 years of experience in a senior administrative support role
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally both in person and online
• Ability to shift gears and prioritize based on volume and urgency while anticipating needs and connecting dots across competing demands
• Proven track record of maintaining confidentiality and sound judgment in sensitive situations

• Experience with our product suite
• Supported teams of 100 people (bonus points for complex global teams)
• Previous experience supporting People or Recruiting teams

At Figma one of our values is Grow as you go. We believe in hiring smart curious people who are excited to learn and develop their skills. If youre excited about this role but your past experience doesnt align perfectly with the points outlined in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts experiences and opinions allows our employees our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity/expression veteran status or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role participate in the interview process perform essential job functions and receive other benefits and privileges of employment. If you require accommodation please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection we require all candidates keep their cameras on during video interviews. Additionally if hired you will be required to attend in person onboarding.

By applying for this job the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figmas Candidate Privacy Notice.