Executive Assistant

OUR MISSION REMARKABLE IMPACT

Remarkable impact is the heart of Foundation For The Carolinas mission and the driving force behind our mission is the collective impact of thousands of nonprofits families companies and organizations who partner with us to amplify the power of giving.

HOW YOULL ADVANCE OUR MISSION POSITION OVERVIEW

The Executive Assistant provides high-level administrative operational and analytical support to the Chief Philanthropic Officer (CPO) and the broader Philanthropic Advancement team. This role requires a proactive detail-oriented professional who is tech-savvy highly organized and capable of handling complex reporting data management and executive communications with discretion and accuracy.

YOUR UNIQUE IMPACT ROLES & RESPONSIBILITIES

Executive Support

• Provide comprehensive administrative support to the Chief Philanthropic Officer including calendar management meeting coordination and expense reporting.
• Prepare agendas take meeting notes and track action items to ensure timely follow-up.
• Serve as a liaison between the CPO staff donors and external stakeholders.

Data Management & Reporting

• Manage monthly reports using Raisers Edge (RE) and Financial Edge (FE).
• Ensure the accuracy and integrity of donor and financial data across systems.
• Generate dashboards reports and summaries to support fundraising strategies and leadership decision-making.

Technical & Analytical Support

• Develop and maintain spreadsheets including creating charts graphs and data visualizations to present insights clearly.
• Assist in compiling data for presentations board reports and donor communications.
• Identify opportunities to improve reporting processes and data workflows.

Documentation & Quality Control

• Review prepared documentation reports and correspondence for accuracy completeness and consistency.
• Edit and format materials for executive-level presentations and external communications.
• Maintain organized records and ensure compliance with internal standards and policies.

Team Support

• Assist with team performance reporting and presentations.
• Provide administrative and project support to the Philanthropy team as needed.
• Coordinate departmental meetings events and special projects.
• Assist with donor engagement activities and stewardship efforts when appropriate.
• Serves as part of the active rotation for reception coverage which may include staffing during opening morning & afternoon breaks lunches and additional coverage as needed.

WHAT YOULL NEED FOR SUCCESS QUALIFICATION

• 5 years of administrative support experience
• Experience with Blackbaud or other CRM or Power BI preferred.
• Advanced proficiency in Microsoft Office applications (Word Excel Outlook & PowerPoint)
• Strong project management and organizational skills detail oriented
• Responsive service-oriented workstyle
• Strong executive function skills
• Ability to multi-task be adaptable and work under pressure and maintain deadlines
• Ability to work both independently and as part of a team
• Strong written and verbal communication skills