Executive Assistant

Eastdil Secured istheglobal real estate investment bank that uniquely combines commercial real estate and capitalmarketsexpertise. Weprovidetruly independent advice with the mission to drive value for our clients through creative actionable ideas and flawless execution. Our knowledge-driven team iscomprisedof remarkable people who are seamlessly connected across all levels and geographies merging experienceexpertise and resources to deliver the best strategies from around the globe. With a focus on serving our clients we thrive on collaboration to execute the worlds most dynamic transactions.

At Eastdil Secured we seek individuals who have theexpertise integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives fostering a culture of creativity and innovation throughout our company.

This position isa full-time in-person rolein our Charlotte NC office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides office and administrative support to multiple IT and Project Management professionals as well as back-up administrative support to the broader Charlotte office. Teamwork is integral to thisroleand the ability to work well with all levels of internal team members as well as outside clients and vendors is.

Essential Functions

• Provide administrative support to IT and Project Management team with complex needs including a high volume of travel itineraries and agendas and an extremely complex calendar of meetings

• Works closely with executives to keep them well informed of upcoming commitments and responsibilities following up appropriately. Acts as a barometerhaving a sense for the issues taking place in the environment and keeping the executives updated as needed

• Plancoordinateand ensure meetings are scheduled rescheduled or prioritized based on business needs

• ProvidesGateway role communicating withbroaderteam constantly to increase efficiency. Establish and implement team scheduling best practices forITand Project Management team byleveragingES software and applications.

• Completes a broad variety of administrative tasks in addition to managing time and travel including completing expense reports composing and preparing correspondence processing charitable contribution requests and managing client gifts and entertainment where group co-heads are leads in accordance with gift and entertainment policies and procedures

• Successfully completes all aspects of deliverables with a proactive hands-on solutions-oriented approach

• Provide occasional back-up support to other Executive Assistants including supporting the transaction process and collaborating with support teams across multiple offices

• Serve as a backup resource for front desk and office operations functions during absences peak workload periods or whenadditionalsupport is needed

• Collaborate with business operations teams across multiple offices
  

Event Management

• Help with planning and execution process for small local events on behalf of the team and supporting other events as needed (closing dinnerssmall happyhours golf outings etc.)

• Track key milestones including budget attendee management risk management as well as venue transportation and accommodation confirmation

• ProactivelysubmitGift & Entertainment approvals according to policy

• Act as onsite coordinator day-of to ensure seamless event delivery

• Some travel may be

Education and Qualifications

• Bachelors Degree preferred

• 5 years of experience in a corporate environment working with senior-level executives and managing front desk/office responsibilities

Experience Skills and Competencies Required

• Very strongorganizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very stronginterpersonal skills and the ability to build relationships across the broader team and the firm

• Expert level written and verbal communication skills

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Emotional maturity

• Highly resourceful team-player with the ability to also be extremely effective independently

• Proven ability to exercise discretion be adaptable to various competing demands anddemonstratethe highest level of customer/client service and response

• Demonstrated ability to achievehigh performancegoals and meet deadlines in a fast-paced environment

• Forward looking thinker who actively seeks opportunities and proposes solutions

• Experience coordinating complex calendars & managing expenses for multiple team members

• Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook Excel Word and PowerPoint) Microsoft TEAMS and Zoom.

• Apple devicefor remote connectivity

• Concur expense management and travel booking experience a plus

• Occasionally move and transport boxes up to 25 pounds

Other Duties

Pleasenotethis job description is not designed to cover orcontaina comprehensive listing of activities duties or responsibilities that arerequired ofthe employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Eastdil Secured (ES) is an equal opportunity employer. All employment decisions are made without regard to anycharacteristicprotected by applicable federal state or local law. ES will provide reasonable accommodations to applicants and candidates upon request consistent with applicable law. Applicants who requirean accommodationtoparticipatein the application or interview process should contact.

ES will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on for example F-1 or other student visa addition not only must candidates be able to work in the United States without sponsorship when hired they mustmaintainthe ability to work in the U.S. without sponsorship throughout their employment.

Required Experience:

Senior IC