Executive Assistant

A Career at HARMAN Lifestyle

Were a global multi-disciplinary team thats putting the innovative power of technology to work and transforming tomorrow. As a member of HARMAN Lifestyle you connect consumers with the power of superior sound.

• Contribute your talents to high-end esteemed brands like JBL Mark Levinson and Revel

• Unite your passion for audio innovation with high-tech product development

• Create pitch-perfect cutting-edge technology that elevates the listening experience.

About the Role

TheExecutiveAssistantwill be responsible for providing high-level administrative support to Sound Uniteds Executive Leadership Team. The ideal candidate will serve as a trusted partner to executive leaders while also acting as the first point of contact for visitors and clients ensuring a positive impression and smooth office operations.

This role will coordinate executive calendars meetings travel arrangements communications and other administrative activities that enable leaders tooperateefficiently and effectively. Aportionof this role will also include organizing and executing small- to mid-scale corporate events.

As a highly visible position the Administrative Assistant will collaborate with leaders across the organization exercise exceptionalprofessionalismand discretion and handle sensitive and confidentialinformation. Success in this role requires outstanding organizational skills attention to detail sound judgment and the ability to thrive in a fast-paced environment. The individual will build strong working relationships with executive leaders and make a meaningful contribution to the overall effectiveness and efficiency of the organization.

What You Will Do

• Provide proactive high-level administrative support to Executive Leaders managing complex calendars scheduling priorities communications travel arrangements and dailylogisticsto maximize executive effectiveness and productivity.

• Partner closely with executives to ensure they are informed of key priorities deadlines commitments andemergingissues helping themanticipatechallenges and stay alignedoncritical businessobjectives.

• Serve as the primary point of contact for the front desk and reception area professionally welcoming visitors managing the Envoy check-in process handling incoming mail and deliveries and creating a positive visitor experience.

• Coordinate andfacilitateexecutive meetings leadership team meetings and other business gatherings by scheduling appointments preparingagendasand meeting materials tracking action items recording meeting minutes and managing on-sitelogisticssuch as conference rooms and catering.

• Manage domestic and international travel arrangements for executives including itinerary development transportation accommodations registrations and other travel-relatedlogistics.

• Preparesubmit and track executive expense reports throughEmburse ensuring accuracy compliance andtimelycompletion.

• Collaborate effectively with executive assistants administrative professionals and cross-functional teams to coordinate activities schedules communications and requests on behalf of Executive Leaders.

• Build andmaintainstrong working relationships across all levels of the organization while exercising sound judgment professionalism and discretion when handling confidential and sensitive information.

• Partner with Facilities Management to support the efficient operation of the office environment and ensurea welcomingexperience for employees executive visitors customers and business partners.

• Provideadditionaladministrative and project support as needed to advance executive and organizational priorities.

What You Need to Be Successful

• Minimum 5-7 years of experience supporting senior executives including C-suite leaders in a fast-paced corporate environment.

• Proficiencyin Microsoft Office (Word ExcelPowerPointand Outlook)

• Strong verbal and written communication skills.

• Strong organizational skills: able to effectively prioritize assignments and competing deadlines in a fast-paced environment.

• Strong attention to detail commitment to producingaccurateworkin a timely manner.

• Ability to handle sensitive situations and confidential information with discretion.

• Experience in organizing and managing meetings conferences and eventscan bebeneficial.

• May require occasional overtime.

What Makes You Eligible

• You are eligible to work in the United States.

• This is a hands-on on-site role requiring full-time presence at the Carlsbad CA office due to direct interaction with physical product inventory and operational assets; this position is not eligible for a hybrid or remote work schedule.

• Flexibility in working hours isto support training schedules eventslogisticstimelines and business needs beyond standard office hours.

• Youare able tolift move and stage training equipment and assets as required by the role.

• Successfully complete a background investigation and drug screen as a condition of employment (post-offer).

What We Offer

• Access to employee discounts on world-class products (JBL HARMAN Kardon AKGand more)

• Extensive training opportunities through our own HARMAN University

• Competitive wellness benefits

• Tuition reimbursement

• Be Brilliant employee recognition and rewards program

• An inclusive and diverse work environment that fosters and encourages professional and personal development.

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