Executive Assistant

Job Summary

To support our extraordinary teams who build great products and contribute to our growth were looking to add an Executive Assistant located in Buffalo Grove IL.

Reporting to the General Manager the Executive Assistant will provide comprehensive executive support to our General Manager and Directors in a dynamic medical manufacturing environment. This role serves as a critical liaison between executive leadership and our 1200 person organization requiring exceptional communication skills discretion and the ability to manage multiple priorities in a fast-paced healthcare industry setting.

What a typical day looks like:

• Manage calendars for General Manager and Directors coordinating meetings
• Prepare and edit executive-level documents
• Screen and prioritize incoming communications
• Coordinate travel arrangements and expense reporting
• Prepare briefing materials and agenda items for executive meetings
• Organize and facilitate executive meetings
• Take detailed meeting minutes and distribute action items
• Plan and execute executive events and customer visits
• Coordinate quarterly business reviews and annual planning sessions
• Serve as primary point of contact between executives and internal/external partners
• Track and follow up on key initiatives and deadlines
• Assist with special projects
• Maintain confidential files and records
• Interface with manufacturing quality assurance supply chain and site support functions
• Coordinate with HR on executive recruiting and organizational changes
• Manage executive expense reports and budget tracking
• Support customer relations activities and staff meeting preparations

The experience were looking to add to our team:

• Bachelors degree preferred or equivalent combination of education and experience
• Minimum 9 years of administrative experience supporting executive leadership
• Experience in manufacturing healthcare medical devices or regulated industries strongly preferred
• Advanced proficiency in Microsoft Office Suite (Excel PowerPoint Outlook)
• Excellent written and verbal communication skills with ability to interact professionally at all organizational levels
• Strong organizational skills with proven ability to manage multiple competing priorities
• High level of discretion and ability to handle confidential information
• Detail-oriented with strong problem-solving capabilities

What youll receive for the great work you provide:

• Full range of medical dental and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Application Deadline:

Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.

The base pay range for this position is provided below. The final base rate offered will be determined using job-related non-discriminatory criteria including but not limited to experience qualifications geographic location education external market data and internal equity.

Job Category

Is Sponsorship Available