Executive Assistant & Board Liaison

Kentuckys Executive Assistant to the State Director and Board Liaison manages the operations of the Kentucky program and provides essential support to the Kentucky State Director key conservation and philanthropy staff and the volunteer Board of Trustees.

The EA & Board Liaison will oversee and lead a variety of operations tasks ranging from compliance employee engagement annual work planning safety and sustainability. They will also supervise an Operations Manager who performs a variety of operations and administrative tasks for the larger program including serving as manager of the Lexington office. The EA will perform a variety of high-level administrative tasks including partnering with the State Director to manage their schedule and provide key support to the programs Leadership Team. Duties include managing the State Directors calendar correspondence travel meeting and special event logistics scheduling and documenting decisions for Leadership Team meetings and creating presentations (some of those tasks will be delegated to the Operations Manager). They will serve as Certified Contract Specialist for the Kentucky program if required. additionally they will serve as a key point of contact to Division level staff/programs including Finance and People Team (HR) and will serve as local contact for onboarding processes. They will work in partnership with State Director on program Culture and Engagement activities including staff recognition team building annual meetings or retreats and other items as necessary. They will oversee key operational activities including managing quarterly certifications ensuring leases property and equipment lists are maintained and up-to-date and will be responsible for managing the Youth Safety program.

As Trustee Liaison they also provide support for trustees including managing preparations for board and committee meetings and other trustee this role they will build relationships with board members and trustees to support the business unit. They will provide key staff support to the Nominating and Governance Committee of the board and serve as strategic partner to the State Director on trustee recruitment and retention.

The EA will work knowledgeably and confidently across our departments (conservation philanthropy finance external affairs marketing) and program teams providing a critical link to the State Director and providing administrative support as needed. They will communicate on behalf of the State Director as necessary and will have substantial contact with important stakeholders including trustees all levels of staff donors volunteers vendors and business relations and will take on additional administrative support duties to enhance the work of the team.

The EA will act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines.

The successful candidate will be intellectually curious willing to learn new skills detail oriented and able to balance multiple priorities. They are comfortable working in a fast-paced environment both independently and as part of a team. Most of all they will bring a passion for making processes and systems work better for all and find joy in working in collaboration with and in service to a variety of colleagues and the larger Kentucky team.

• Bachelors degree and 3 years related experience or equivalent combination;

• Experience generating reports and analyzing and interpreting data;

• Experience managing the schedule and contacts of a senior leader;

• Strong written and verbal communication skills;

• Experience with database management; and

• Experience working across departments.

• Experience supervising staff interns and/or volunteers

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;

• Ability to implement complex processes;

• Ability to use existing technology to achieve desired results;

• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff;

• Experience coordinating projects;

• Advanced proficiency in Microsoft Office Suite including Outlook Excel PowerPoint etc.

• Strong organization skills accuracy attention to detail and ability to manage multiple tasks; and/or

• Successful experience implementing strategic program goals.

The starting pay range for a candidate selected for this position is generally within the range of $65000 - $75000. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors including for example the candidates location qualifications specific skills and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.

Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!

TNC offers a competitive comprehensive benefits package including health care benefits flexible spending accounts a 401(k) plan with an 8% employer match parental leave accrued paid time off life insurance disability coverage employee assistance program other life and work well-being benefits. Learn more about our Benefits and Perks here.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified the role will be unposted. The timeline may vary depending on the expressed interest in the role so we highly encourage candidates to apply as soon as possible.

Employees must submit their application by logging into Workday and applying via the Jobs Hub.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancys background screening process.

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