Executive Assistant

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quantas operating companies to deliver complete EPC solutions. Our integrated approach spans power generation battery energy storage renewables transmission substation and underground infrastructure from concept to commissioning we execute complex power infrastructure projects with the speed certainty and operational excellence our customers depend on.

At Quanta Power Solutions we are driven by a culture of safety integrity and disciplined execution and were building a team that shares that commitment.

Quanta Power Solutions is seeking an exceptional Executive Administrative Assistant to serve as a trusted partner to the President & COO of a multi-billion North American energy business. This is a high-visibility high-impact role that goes well beyond traditional administrative support itoperatesat the intersection of executive office management stakeholder engagement and business operations.

The ideal candidate is a seasoned professional who brings exceptional judgment discretion and organizational mastery to one of the most demanding and rewarding roles in the organization. You will serve as an extension of the executiveanticipatingneeds removing friction and ensuring the President canoperateat full capacity across a fast-moving geographically dispersed business. This role requires someone who is proactive rather than reactive poised under pressure and deeply reliable across both professional and personal matters.

Executive Calendar & Priority Management

• Own the Presidents calendar end-to-end managing competing demands with aforward-looking view weeksand months in advance

• Proactivelyidentifyand resolve scheduling conflicts aligning commitments with businessobjectiveswithout requiring executive direction

• Serve as gatekeeper and first point of contact for all inbound communications to the executive office triaging and escalating with sound judgment

Travel & Logistics Coordination

• Manage all domestic and international travel including extensive private aviation coordination scheduling flights FBOlogistics ground transportation customs documentation and real-time itinerary adjustments

• Develop comprehensive travel itineraries that account for businessobjectives time zones security protocols and last-minute changes

• Serve as the primary point of contact during executive travel to resolve logistical issues in real time

• Manage expense reporting and reimbursements in compliance with company policy

Communications & Stakeholder Engagement

• Draft review and manage executive correspondence with internal and external stakeholders including board members customers investors and senior leadership

• Act as a delegated representative of the President in communications exercising judgment within established authority

• Coordinate responses to surveys media inquiries and formal information requests on behalf of the executive office

Meeting & Event Facilitation

• Organize andfacilitatemeetings with internal leadership board members customers and external executives

• Prepare thorough briefing packages prior to key engagements includingcompany profiles attendee backgrounds talking points and relevant financial or operational context

• Develop agendas presentations and supporting materials; manage follow-up action tracking and accountability

• Plan and execute conferences leadership meetings planning sessions and other executive engagements in collaboration with cross-functional teams

Executive Office Operations

• Monitor and manage the Presidents email drafting responses and preparing weekly planning documents to ensure continuity and anticipation of priorities

• Track commitments and action items made by the executive across meetings travel and engagements providing follow-up accountability without prompting

• Design andmaintainelectronic and physical filing systems for corporate documents records and executive materials

• Support board-level coordination includinglogistics materials preparation and liaisonwith the corporate secretary or General Counsels office as needed

• Support onboarding of new department hires as needed

• Ensure adherence to internal standards policies and procedures

Research & Decision Support

• Research compile and analyze data to support executive decision-making and operational planning

• Lead and coordinate special projects and executive initiatives in support of operational objectives

Executive Support Professional& Personal

In keeping with the nature of a senior executive role provide occasional support for personal scheduling household coordination and relatedlogisticsasneeded exercising the same level of discretion and professionalismappliedto all executive matters.

Qualifications

Required Qualifications

• Bachelors degree strongly preferred; equivalent professional experience considered

• 8 years of experience providing administrative support to C-Suite executives withdemonstratedexperience supporting a President CEO or equivalent

• Exceptional written and verbal communication skills including the ability to draft executive-level correspondence independently

• Advancedproficiencyin Microsoft Office Suite (Outlook Word Excel PowerPoint) and digital collaboration tools

• Demonstrated ability to exercise independent judgment in ambiguous and fast-moving situations

• High emotional intelligence and polished professional presence when interfacing with board members customers and senior executives

• Absolute discretion and confidentiality across all matters financial personnel strategic operational and personal

• Ability to manage multiplehighprioritydemands simultaneously without loss of quality or composure

Preferred Qualifications

• Experience supporting executives with private aviation travel and complex multi-leg international itineraries

• Background in energy infrastructure construction utilities or related industries

• Experience interfacing with boards of directors executive committees and external stakeholders at the enterprise level

• Competitive Compensation

• Weekly Pay

• 401(k) Retirement Plan

• Holiday Pay

• Paid Time Off (PTO)

• Comprehensive Health Coverage

• Pet Insurance

• Employee Assistance Program (EAP)

• Professional Development

• Tuition Assistance

• Employee Discount Program

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race color religion national origin or ancestry sex (including gender pregnancy sexual orientation and/or gender identity) age disability genetic information veteran status and/or any other basis protected by applicable federal state or local law.

We are an Equal Opportunity Employer including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application interview or hiring processes or to perform the essential functions of a position please contact us the Companys Human Resources department.