Executive Assistant

ABOUT US

Fashion Nova is the worlds leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women Men Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide Fashion Nova earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022 alongside Louis Vuitton and Nike.

Founder & CEO Richard Saghian launched the brand in 2006 from a retail location in Los Angeles. After multiple store openings Saghian launched the e-commerce website for Fashion Nova in 2013 pioneering a disruptive social commerce model of affordable on-trend size-inclusive clothing online powered by an innovative social media-first marketing strategy.

Today Fashion Nova has amassed over 40 million social media followers with annual sales of approximately $2 billion!

The brands name has been featured in chart-topping hit songs by Cardi B Drake Saweetie Tyga and Offset and its styles have been worn by many celebrities artists and athletes including Meg The Stallion Ice Spice Chris Brown Kourtney Kardashian and Kylie Jenner.

ROLE OVERVIEW

Fashion Nova is on the hunt for a high-performing Executive Assistant! This role will provide comprehensive high-level executive support primarily to our Chief Financial Officer (CFO).

Serving as the primary point of contact for both internal and external stakeholders you will act as a strategic gatekeeper and trusted partner. The ideal candidate thrives in a fast-paced environment possesses impeccable judgment and can expertly manage highly sensitive and confidential information with absolute discretion.

KEY RESPONSIBILITIES

• Gatekeeping & Liaison: Serve as the main resource and key liaison for the CFO; managing the flow of information entering and exiting their offices.
• Calendar & Schedule Management: Expertly manage complex rapidly shifting calendars ensuring the executives time is optimized and prioritized effectively.
• Project Tracking: Work closely with the executives to monitor ongoing projects follow up with direct reports on deadlines and ensure the leadership team is consistently updated on project statuses.
• Travel & Expense Management: Coordinate seamless domestic and international travel arrangements itineraries and lodging. Process executive expense reports and invoices regularly and accurately.
• Communications & Correspondence: Draft review and manage high-level communications (emails memos and verbal messaging) for internal and external constituencies. Handle incoming mail and phone inquiries with a professional polished demeanor.
• Meeting Preparation: Prepare detailed meeting agendas briefing notes presentations and corresponding materials for executive meetings town halls and events.
• Cross-Functional Collaboration: Liaise with departments across Fashion Nova to expedite requests troubleshoot operational problems and navigate competing demands between teams with grace.
• Adaptability: Work independently from conception to completion under tight deadlines effortlessly adapting to changing priorities delays or unexpected events in a fast-moving retail/e-commerce landscape.

ROLE REQUIREMENTS

• Experience: Minimum of 8 years of dedicated executive support experience preferably supporting C-Suite executives (CFO CEO or Founders) in a fast-paced fashion retail entertainment or digital company.
• Education: Bachelors degree or equivalent practical experience.
• Communication: Highly effective written and verbal communication skills with flawless grammar punctuation and professional tone.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word Excel PowerPoint) and Google Workspace. Ability to build clean presentations and manage basic data/spreadsheets for financial or operational review.
• Discretion: Proven track record of handling highly confidential corporate financial and personal information with total integrity.
• Organization: Exceptional organizational skills and an intuitive ability to prioritize tasks in real-time under pressure.

BENEFITS

• New State-of-the-art HQ in Beverly Hills!
• Formalized career paths for continued professional growth
• Comprehensive health insurance across Medical Dental and Vision
• 401k match with immediate vesting upon eligibility
• Weekly catered lunches & fully-stock kitchen pantry!
• Opportunities to travel for trade shows and vendor meetings
• Summer Fridays Early Departure
• Team bonding events and programs
• Attractive employee discounts!

Fashion Nova LLC and subsidiaries thereof is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit hire train and advance in employment qualified individuals in all job titles without regard to race color national origin gender sexual orientation gender identity religion age status as a protected veteran criminal history or status as an individual with a disability; and shall not discriminate against any individual any such characteristic nor any other classification protected by local state andor federal law.

NOTICE AT COLLECTION