EXECUTIVE ASSISTANT
QUALIFICATIONS:
- Bachelors degree in public relations communications business administration or other related area; equivalent combination of education training and experience may be considered
- Knowledge of office practices and procedures preferably specific knowledge of district policies procedures and operations related to Superintendents office and Board of Education
- Experience in secretarial work of responsible nature
- Knowledge of principles and practices of business and public administration related to business and office systems procedures and policies
- Ability to organize write and prepare reports letters surveys and legal documents of professional quality; ability to accurately perform mathematical computations and prepare statistical documentation and graphic presentations; ability proficiently take and transcribe dictation notes and minutes
- Ability to use independent judgment in analyzing situations and making decisions within scope of authority
- Knowledge of administrative and managerial practices and ability to implement them; ability to train supervise and evaluate work of others including planning organizing and prioritizing work
- Ability to effectively communicate orally and in written form
- Ability to establish and maintain effective work relationships with those contacted in performance of duties
Possession of valid drivers license and personal car for use on district business
REPORTS TO: Superintendent
JOB GOAL: To perform a variety of high level responsible administrative and confidential support services for Superintendent and Board of Education
PERFORMANCE RESPONSIBILITIES:
1. Represents the Superintendent or other executive staff regarding complex and sensitive issues in meetings with senior management representatives from other agencies consultants and members of the community
2. Performs complex and responsible administrative duties to ensure successful coordination processing and completion of routine administrative operations for Superintendent and Board of Education
3. Directs the planning of oversees and coordinates special large projects planning activities and goals at the discretion of the Superintendent or designees
4. Participates with the Superintendent and senior management in strategic planning to meet District initiatives policy and governance development and problem resolution of complex issues and needs of the District
5. Assists the Superintendent or other executive staff in providing administrative oversight and direction related to District operations communications and data.
6. Serves as a liaison for the Office of the Superintendent to Board Members schools departments public organizations and stakeholder groups
7. Provides communication and support to the Superintendent to ensure the Districts strategy objectives and performance are effectively relayed to external and internal audiences
8. Prepares and contributes to reports bulletins briefings presentations and responses on operational and strategic issues
9. Acts as a primary crisis manager and troubleshooter for the Office of the Superintendent
10. Presents information regarding district programs in a proactive complete and media-sensitive manner
11. Coordinates directs and monitors special projects assignments and activities and guides requirements and resources to meet goals and deadlines
12. Prepares and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set-up of Board Room and other meeting accommodations
13. Attends and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed
14. Supervises assigned secretarial/clerical staff; assigns and monitors work oversees workload and workflow and evaluates quality and production
15. Receives and transcribes dictation; composes routine correspondence independently; prepares reports correspondence minutes policies memos forms resolutions and other documents from dictation notes rough drafts or verbal instructions
16. Coordinates variety of district administrative meetings; arranges schedules and facilities; takes notes and prepares summaries; prepares and distributes agendas information and minutes
17. Maintains detailed calendar for Superintendent and members of Board of Education; arranges interviews appointments and schedules as required
18. Schedules and arranges district travel for Superintendent and members of Board of Education
19. Transmits directives and decisions on behalf of Superintendent to various employees departments school sites and/or community members as assigned
20. Establishes and maintains variety of administrative and confidential files and records
21. Performs other related duties as assigned
SALARY: $ 127352 - $155378 Annually 223 days (max salary includes longevity & education stipends)
EVALUATION: Performance of this job will be evaluated in accordance with the Districts Improvement of Professional Services handbook Board Policies and Procedures and consistent with collective bargaining agreements when applicable.
NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION:
A new employee or a permanent employee who is changed to a new classification shall serve a probationary period which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause without right of appeal or hearing before the Board of Education. Pursuant to Education Code section 45113 a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position shall be employed in the classification from which he or she was promoted.
MINIMUM APPLICATION REQUIREMENTS:
An online application and any documents listed below must be submitted by 8:00 p.m. on July 15 2026:
- Resume
- Two (2) Letters of recommendation (dated within 1 year)
Copies of required certificates transcripts or diplomas may be submitted with application. District may require that originals be presented for verification prior to employment. Please check with Human Resources regarding acceptable documents. For positions requiring college course work official transcripts will be required upon employment.
It is the applicants responsibility to meet all application requirements and supply copies of all required documents. A separate set of paperwork is required for each application submitted. All application materials submitted become the property of Bakersfield City School District.
CONDITIONS OF EMPLOYMENT:
Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operators license. Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met. Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter as required by the California Child Abuse Neglect Reporting Act.
The Bakersfield City School District wishes to thank all applicants for their interest in this position. Positions may be re advertised or application deadlines extended at the discretion of the District. Unless otherwise notified by the District applications received in response to this bulletin will be considered for available District positions in this classification during the current school year. Those meeting minimum qualifications including passage of required tests will remain active during this time. Applicants will not be individually notified of their application status.
Any candidates contacting directly or indirectly any member of the Board of Education and/or administration with the intention of influencing their or another candidates selection to any administrative position shall be disqualified without recourse.
The provisions of this bulletin do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.
NONDISCRIMINATION POLICY
The Bakersfield City School District (BCSD) is committed to equal opportunity for all individuals in education and in employment. BCSD prohibits discrimination harassment intimidation and bullying in any employment practice education program or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age ethnicity or race which is inclusive of traits historically associated with race including but not limited to hair texture and protective hairstyles such as braids locks and twists color ancestry nationality national origin immigration status ethnic group identifications religion pregnancy marital status parental status physical disability mental disability sex (including sexual harassment) sexual orientation gender gender identity gender expression medical information genetic information homelessness foster status military veteran status political affiliation or any other basis prohibited by California state and federal nondiscrimination laws consistent with Education Code 200 220 and 234.1 Penal Code 422.55 Government Code 11135 and Title IX. Not all bases of discrimination will apply to both education services and employment. If you believe you or your student have been subjected to discrimination harassment intimidation or bullying you should contact your school site principal and/or the Districts Chief Compliance and Title IX Officer Rona Chacon Mellon by phone at by email at chaconmellonr@ or in person at 1300 Baker Street Bakersfield CA 93305. Copies of BCSDs Uniform Complaint policy Sexual Harassment policy and Nondiscrimination policies are available upon request.
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