Executive Assistant

Job Title: Executive Assistant
Department:Executive
Reports to:Executive Director

Position Overview:

The American Civil Liberties Union Foundation of Georgia (ACLU-GA) is seeking a full-time Executive Assistant toprovide high-level administrative and executive support to theExecutive Director. As the state affiliate of the national ACLU our mission is to preserve and expand the individual rights guaranteed by the U.S. Constitution the Georgia Constitution and related civil rights laws.

Reporting directly to the Executive Director the Executive Assistant willmanagethe Executive Directors schedule communications meetingand speakingpreparations and otherday-to-dayadministrativesupport.The Executive Assistant will also serve as the primary liaisonto the Board of Directors coordinate Board administration andlogistics and handle sensitive and confidential matters with discretion and sound judgment.

Duties/Responsibilities:

Executive Support

• Manage the Executive Directors highly active calendar including prioritizing inquiries and requests resolving scheduling conflicts and exercising judgment around competing priorities and commitments.

• Draft and prepare a variety of written communications on behalf of the Executive Director including emails letters and other materials.

• Prepare formeetings by developing agendascompilingand organizing materials coordinatinglogistics andensuringthe Executive Director has the information and documents needed in advance.

• Communicate directlyand on behalf of the Executive Directorwith Board members donors staff and otherstakeholders and serve astheprimary point of contact on matters related to the Executive Director.

• Prepare the Executive Director for public events and speaking commitments by coordinating withappropriate staff conducting research and compiling background materials talking points and other relevant information in advance.
• Research prioritize and follow up on issues and concerns addressed to the Executive Director including sensitive or confidentialmattersanddeterminetheappropriate course of action referral or response.
• Maintain the Executive Directors biography and other relevant materials and respond to requests for information about the Executive Director and the organization.

• Serve as a liaison between the Executive Director andmembers of the leadership teamfacilitatingcommunication and follow-up as needed.

• Support special assignments and projects for the Executive Directorand other departmentsas needed.

Board Administration

• Serve as the Executive Directors liaison to the Board of Directors and provide general administrative support to Board Members as needed.

• Coordinate Board and Board committee meetings and events includingmaintainingannualcalendars scheduling meetings sending reminders drafting agendas preparing Board packets and presentation materials coordinating meetinglogistics and recording confidential meeting minutes in the absence of the Board Secretary.

• Coordinatelogisticsand materials for Boardtrainings retreats and other Board-related events.

• Collaborate with the Executive Directorand Board President to coordinate new Board member orientation.

• Maintain Board and Board committee records and information including contact lists bios andcommittee lists.

• Adhere to applicable bylaws governing Board and Board committee matters.

DesiredSkills/Abilities:

• Strong organizational and time management skills with the ability tomanagecompeting priorities meet deadlines and follow through on assignments in a fast-paced environment.

• Ability toanticipateneedsidentifypotential issues and take a proactive approach to problem-solving.

• Ability to work independently with minimal supervision.

• Excellentwritten and verbalcommunicationskills.

• Strong interpersonal skills withtheability to communicate effectively and professionallywith Board members staff donors external partners and other stakeholders.

• Strongattentionto detail and ability tomaintainaccuracy while managing multiple responsibilities.

• Proficiencyin Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Familiarity with platformssuch asMicrosoft Teams SharePoint and Asana.
• Ability to work with and center historically marginalized or oppressed communities ofdifferent cultures and backgrounds. This includes having a mature understanding of how structural racism sexism and prejudice against all kinds of marginalized communities pervade our society.
  
  

Required Education and Experience:

• Bachelors degree or equivalent combination of education and relevant experience.

• 3-5yearsof administrative support experience preferably supporting senior-level executives.

• Experience providing administrative support to a Board of Directors or other governing bodypreferred.

• Experience handling sensitive and confidential information with discretion.

• Experience drafting editing and proofreading executive-level communications presentations or other written materials.

• Demonstrated commitment to civil liberties and civil rights.
  

Hybrid/Remote Office Schedule:

The ACLU of Georgiaoperatesin a hybrid work environment. Staffare required towork in person at the Atlanta office on Tuesdays and Wednesdays each week. Remote work ispermittedon other days provided job responsibilities are met.

Physical Requirements:

Prolonged periods of working on a computer.

Compensation:

The ACLU of Georgia offers a comprehensive compensation and benefits packagecommensuratewith experience and within parameters of the ACLUGAs compensation scale. Theanticipated salary range for this position is $75000-$90000depending on experience and qualifications. Excellent benefits include paid vacation sick time and holidays; medical vision and dental insurance; life and long-term disability insurance; Flexible Spending Account; Qualified Student Loan Payment Match; and 401(k) Defined Contribution Retirement.

The ACLU Foundation of Georgia is an equal opportunity / fair chance employer. We value a diverse workforce and an inclusive culture. The ACLUF-GA encourages applications from all qualified individuals without regard to race color religion gender sexual orientation gender identity or expression age national origin marital status citizenship disability veteran status or record of arrest or conviction. This offer of employment is contingent upon successful completion of the E-Verify process and verification of employment eligibility.

Required Experience:

Manager