Executive Assistant, Amazon Customs & Trade (ACT)

Amazon Customs and Trade (ACT) is seeking an experienced Executive Assistant with strong communication skills to support its Director of Operations and Director of Program Management. This role requires exceptional attention to detail proactive communication superior organizational skills and the ability to meet tight deadlines while managing multiple critical requests across internal and external stakeholders. The Executive Assistant must exercise discretion in handling confidential information collaborate closely with other Executive Assistants throughout the organization and serve as backup support to the VP when needed.

Key job responsibilities
Manage multiple complex calendars with competing priorities across time zones proactively resolving scheduling conflicts and optimizing executive time allocation
Organize prioritize and appropriately handle time-sensitive confidential information
Help plan and execute team events offsites quarterly all-hands meetings and leadership summits of varying sizes (10200 attendees); travel may be required
Serve as a trusted liaison between Directors and internal/external stakeholders across partner teams
Track and drive completion of key deliverables follow up items maintain meeting notes and action items
Provide backup support to the VP as needed
Manage team space logistics including moves and reconfigurations

About the team
Amazon Customs & Trade (ACT) is Amazons in-house customs brokerage operation. We file customs entries across multiple countries manage import duties and compliance for Amazons global supply chain and build the technology that makes it all work at scale.
The team is international spanning multiple locations and time zones. Our mission: simplify customs brokerage through technology increase compliance improve speed and reduce cost.

- 2 years of senior level leadership support or 1 years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Ability to travel as needed

- Experience in a fast-paced high-tech company
- Experience managing multiple calendars
- Experience organizing events in multiple location

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.

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