Executive and Program Assistant

Title:Executive and Program Assistant

Department:SEO Scholars Miami

Report to:Executive Director SEO Scholars Miami

Compensation:$22.89 - $26.96/hourly

FLSA:Non-Exempt

Employee Type:Full-Time Regular

Location:Miami FL

Work Arrangement:Hybrid - 3 days/week in the SEO office at3401 N Miami Avenue Miami FL 33127

ABOUT SEO

Founded in 1963 during the Civil Rights Movement SEO closes educational and career opportunity gaps for 7000 ambitious young people annually.

SEO Scholars is a free eight-year academic program that transforms public high school students in New York City San Francisco North Carolina and Miami into college graduates. SEO Scholars successfullyeducatesand mentors students to and through college. 100% of Scholars are accepted into four-year colleges 85% of Scholars graduate with aBachelorsdegree and 80% are first-generation college graduates. All are welcome to apply.

POSITION OVERVIEW

SEO Scholars Miamiseeksa highly organized proactive and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team helping ensure the smooth execution of student programming events communications scheduling and stakeholder engagement.

The ideal candidate is detail-oriented adaptable relationship-focused and passionate about educational equity and supporting young people on their path to and through college.

KEY RESPONSIBILITIES

Executive Support

• Manage the Executive Directors calendar scheduling and meeting coordination including coordinating travellogistics and event-relatedscheduling;Act as a liaison between the Miami team members

• Draft and edit emails agendas reports meeting notes andcorrespondence;Support preparation for board meetings donor meetings and external presentations

• Develop strategies trackers and communications to ensure clarity efficiency and transparency across stakeholders

• Prepare and reconcile monthly AMEX reports for theExecutive Directorand support budget monitoring

• Perform administrative/clerical duties taking memosmaintainingfiles and organizing documents

• Coordinate team communication and meetings;Assist with coordinating organizationaland externalmeetings and employee team building activities or special projects

• Act as liaison between Board member executive office staff

• Support cross-collaborationwith Miami team andbetween other SEO teams

• Support special projects and organizational initiatives as needed

Program Operations &OrganizationalSupport

• Provide administrative and operational support forthe program including virtual and in-person programmingand events

• Help coordinate programlogisticsincluding room reservations materials transportation meals and suppliesfor Scholar programming

• UtilizeExcel andSalesforcetomaintainScholar family volunteer and partnerdata;Support onboarding and communication with students and families

• Assistwith collection and organization of forms waivers and program documents

• Helpmanage the office and organizeoperational systems and administrative processes

• In collaboration with Manager of Program Operationsassistwith survey collection data organization and impact reporting as well asinvoice processing

CommunicationsEvents & Volunteer Coordination

• In collaboration with the Manager of Developmentassistwith donor stewardship and follow-up communications

• Assistwithprogrameventlogisticsand outreach efforts; Greet andassistvisitors and volunteers

• Help manage event registration setup and follow-up communications

• Support Scholar Advisors and programming by coordinatingvolunteer communications confirmations and scheduling

• Support mentor and guest speakerlogistics

• Support coordinating and drafting content for newsletters announcements and outreach communications

• Assistin planning workshops family events volunteer opportunities and community engagement activities

QUALIFICATIONS

• Bachelors degree preferred or equivalent professional experience

• 13 years of administrative program coordination nonprofit or education-related experience

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities in a fast-paced environment

• Proficiencyin Google Workspace Microsoft Office and database systems

• Experience with CRM systems Canva or Salesforce is a plus

• Strong interpersonal skills and ability to work collaboratively with students families volunteers and external partners

• When necessary ability to travel locally throughout Miami-Dade County for events and program activities.

COMPETENCIES & SKILLS

• Commitment to educational equity and SEOs mission

• Passion for closing the opportunity gap for motivated students

• Strong organizational skills attention to detail and ability to manage competing priorities

• Strong written verbal and communication skills

• Financial acumen including tracking reporting and managing multiple projects

• Highly dependable and detail-oriented

• Proven ability to work independently while fostering collaboration across team(s)

• Resourcefulness adaptability and proactive problem-solving

• Passion for youth development and college access

COMPENSATION & BENEFITS

SEO offers a competitive compensation package and comprehensive benefits plan including low-cost health vision and dental options a generous holiday schedule and PTO policies disability coverage fully paid time off for new parents and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve ourbenefitseach year based on the needs of our employees. We value wellness and strive to put peoplefirst and foremost.

The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law compensation will bedeterminedbased on the skills qualifications and experience of the applicant along with the requirements of the position and SEO reserves the right tomodifythis pay range at any time.

EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in and a workplace that reflects the impact we make in the world. Candidates from all communitiesincluding people of color women members of the LGBTQIA Community veterans and people with disabilitiesare strongly encouraged to apply.

Equal Employment Opportunity is not just thelawit is our commitment.

Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer M/F/D/V. We will consider all qualified applicants for employment regardless of race color ethnicity religion sex gender gender identity and expression sexual orientation national origin disability age marital status veteran status pregnancy parental status genetic information or characteristics or any other legally protected status.

If you need accommodation while applying for a role with SEO due to a disability please emailSEO Talent.

Fingerprinting

This position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse including fingerprinting as a condition of employment. Applicants are encouraged to review background screening requirements disqualifying offenses and exemption information at the Florida Clearinghouse Education & Awareness site:.

THE ORGANIZATION

Established in 1963 by Michael OsheowitzSEO(Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate train mentor and amplify the voices of our participants to give them a seat at the table every propel human potential.

SEO is an innovator in education mentorship and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7000 participants nationally and the organization is widely recognized for developing best-in-class programs with exceptional results.

Not every SEO participant is on the same journey but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEOs programs here: Experience:

Junior IC