Executive Administrator San Diego, CA

Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools training and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associates unique experiences background and perspectives and provides a collaborative environment for all employees to grow and thrive.

As a premier California-focused financial services company dedicated to serving its communities families and businesses (small mid-sized and large) CB&T has been active for 70 years and has more than 80 full-service branch offices across the state. This dedication has helped the bank earn recognition as a perennial powerhouse in yearly voting for Best Bank and Best Commercial Bank from the readers of San Diego Union-Tribune and Orange County Register. Additionally as a division of Zions Bancorporation the bank has collected multiple Greenwich Excellence Awards for Overall Client Satisfaction in Small Business & Middle Market Excellence Awards.

We are seeking a dynamic and highly organizedExecutive Administrator in San Diego CA who serves as a key partner to our senior executive this essential role you will provide a broad range of strategic administrative and operational support acting as a representative of the executives office to both internal and external stakeholders. You will be entrusted to make independent decisions regarding the planning organization and scheduling of the executives work while also managing complex projects conducting analysis for management decisions and relieving our leaders of significant administrative duties to ensure their focus remains on driving the business forward.

Essential Functions:

• Provides a variety of administrative support to the Chief Operating Officerand for various departments under the COO

• Includes booking travel managing the executives calendar coordinating executive calendars planning staff meetings
• Create and submit expense reports
• Monitor vacation schedules for staff
• Planning/coordinating events/conferences for various departments under the COO
• Maintain and organize electronic files including report distribution

• Keeps informed on new developments and procedures as well as any administrative requirements on behalf of the executive as needed.
• Makes independent decisions regarding planning organizing and the scheduling of the executives work.

• Represents the executive to internal staff and external customers

• Other duties as assigned.

Qualifications:

• Requires a Bachelors degree in Business Administration Finance or a related field and 8 years administrative business finance or other directly related experience.

• A minimum of 3 years administrative assistance experience for a large or complex department or senior executive preferably in the financial industry. A combination of education and experience may meet qualifications.

• Broad application of general business practices as they relate to the executive officers role.

• Expert knowledge of departmental processes procedures banking and/or departmental products.

• Ability to handle and administrator division projects.

• Expert knowledge of computer software including word processing spreadsheet etc.

• Ability to analysis resolve and handle policy and procedure issues for management.

• Ability to supervise non-exempt personnel.

• Contributes to the development of innovative principles and ideas.

• Demonstrated excellent interpersonal and communication skills in dealing with complex and sensitive situations.

Benefits:

• Medical Dental and Vision Insurance START DAY ONE!

• Life and Disability Insurance Paid Paternal Leave and Adoption Assistance

• Health Savings (HSA) Flexible Spending (FSA) and dependent care accounts

• Paid Training Paid Time Off (PTO) and 11 Paid Federal Holidays

• 401(k) plan with company match Profit Sharing competitive compensation in line with work experience

• Mental health benefits including coaching and therapy sessions

• Tuition Reimbursement for qualifying employees

• Employee Ambassador preferred banking products

This position is eligible to earn a base salary in the range of $79000 - $96000 annually depending on job-related factors such as level of experience.