Executive Administrative Support

Administrative & Executive Support Specialist

Position Summary

LESER USA is seeking a highly capable self-sufficient Administrative & Executive Support Specialist to serve as the operational backbone of the leadership team. This is a broad high-trust role supporting the President/CEO VP Finance VP Operations and VP Sales in day-to-day executive functions sales administration finance reporting and the operational execution of marketing activities.

The ideal candidate is a proactive detail-oriented professional who thrives in a cross-functional environment communicates with confidence and takes ownership without being told twice. This person will be the connective tissue between departments ensuring the leadership team runs efficiently and nothing falls through the cracks.

Key Responsibilities

Executive & Administrative Support

Manage Presidents calendar schedule appointments and coordinate travel arrangements

Create and distribute company-wide communications and notifications on behalf of leadership

Serve as primary receptionist and liaison for visiting guests German parent-company executives and customers

Plan and coordinate internal events including off-site meetings customer seminars and the company Christmas party

Manage expense documentation and prepare expense reports for the President

Oversee the corporate apartment: mail notices cleanings and key management

Maintain the office filing system including rep contracts and training documents

Sales Administration

Support the Field Sales Group with emails customer notices and communications on behalf of Sales Managers

Develop and enhance PowerPoint presentations for outside sales and local management

Create and distribute CRM reports; perform analysis on customer behavior and sales activity (SAP / web-based CRM)

Answer phones for the inside sales group and take messages as needed

Maintain Sales Rep contact lists addresses and related contact databases

Distribute IIR leads from the companys HQ to Sales Market Directors (SMDs) and distribute TPR reports

Provide administrative support for AML documentation and customer information forms

Finance & Operations Support

Create and distribute business warehouse quotes orders and KPI reports

Generate and distribute TPR (Territory Performance Reports) to sales management

Purchase and stock food beverages and office supplies for all departments and the presidents office

Save and organize training documents to the training file system

Marketing Operations (US Execution of Germany-Driven Strategy)

Execute annual price list and calendar mailings: manage Excel mailing lists coordinate with rep network ship via USPS

Maintain and update the companys Toolbox Online for Marketing (TOM) manage users products and rep budgets

Maintain the companys email database; support US and DE email campaign execution

Coordinate trade show logistics: exhibitor contracts booth setup attendee travel lead retrieval post-show distribution

Manage literature inventory; reorder from Germany and reproduce locally as needed

Maintain the companys website update log and communicate changes to Germany

Support the companys social media (LinkedIn/Facebook) with territory-relevant content: trade show figures approvals customer wins

Provide marketing support to the companys sales representatives and SMDs

Job Requirements

Required

35 years of experience as an Administrative Assistant Executive Assistant Sales Administrator or similar multi-function support role

Outstanding organizational and time management skills able to manage competing priorities independently

Excellent verbal and written communication skills; polished and professional in all interactions

Advanced MS Office proficiency: Word Excel Outlook PowerPoint

Familiarity with CRM applications (SAP CRM or similar web-based tools)

Discretion confidentiality and sound judgment in a professional environment

Bachelors degree (BA/BS) preferred; equivalent experience considered

Preferred

Experience in a manufacturing industrial or technical sales environment

Exposure to DACH (German Austrian Swiss) corporate culture or international business environment

Knowledge of Adobe Creative Suite (Photoshop InDesign Illustrator) or basic HTML/CSS

Spanish language skills a plus

Self-starter mentality with a low need for supervision and a high sense of ownership

What We Offer

Competitive base salary commensurate with experience

Comprehensive benefits package including health dental vision and 401(k)

Stable professional work environment with strong German parent company backing

High-visibility role with direct access to leadership and real operational impact

Collaborative team culture

CONTACT: Bertina Brase BBRecruitingUS