Executive Administrative Associate 533366

OSU-Stillwater

Jeannette Parrish

Monday- Friday 8 AM-5 PM with occasional evenings and weekends.

Regular Continuous/Until Further Notice

$52000 - $64480

Salary

Please include: a Resume Cover Letter and Contact Information for three professional references.

The Spears School of Business is seeking a sharp highly organized Executive Administrative Associate to support the Dean and keep the colleges leadership engine running smoothly. This role is the hub of communication coordination and executive operations ideal for someone who thrives in a fast-paced environment and handles sensitive information with absolute discretion.

What Youll Do

• Serve as the Deans right hand managing confidential materials drafting communications coordinating travel and ensuring deadlines are met.

• Oversee meetings and major events: scheduling logistics agendas materials minutes and followthrough.

• Keep the Deans Office running efficiently: supervising workflows managing calendars and maintaining master files.

• Provide authoritative guidance on university and college policies responding independently to inquiries and routing information accurately.

• Support academic processes including promotion tenure and faculty evaluations.

• Jump in where needed assisting Vice/Associate/Assistant Deans and Director of Business Operations during peak periods or absences.

• High School/GED (degree must be conferred on or before agreed upon start date)

• 7 years of progressive administrative support experience including 3 years of administrative support to a director level or above. Post-secondary education may be substituted for years of required experience.

Skills Proficiencies and/or Knowledge:

Working knowledge of principles and procedures of accounting office management public relations and supervisory skills. Familiarity with software and use of Outlook and calendars required. Ability to handle situations of a confidential and sensitive nature with minimal direction to maintain good public relations with a diverse public. Willingness to learn new skills as required to perform various tasks for the Dean. Must be knowledgeable in Microsoft Word and Excel

• Bachelors