Executive Administrative Assistant Vice President, Strategic Initiatives & Integration

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Because of Young Lifes exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws and to reflect what has always been and will continue to be the position of Young Life specifically the Christian belief thateach and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and as such is an integral part of the Christian mission and ministry of the corporation
Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff including the Young Life Statement of Faith. Therefore employees and volunteers of Young Life during working and nonworking hours shall: (i) be ready willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life and (iii) abide by all policies and practices of Young Life including without limitation those related to religious belief or ministry activities.

Job Summary

Partnering with and reporting to the Vice President of Strategic Initiatives & Integration for the US Field (VPSII) this position advances the Young Life mission to introduce adolescents to Jesus Christ and help them grow in their faith by leading spiritually accelerating national field initiatives supporting operations and venue-production and ensuring administrative excellence.

Essential Duties:

Administrative Support

• Provide administrative support to the VP Strategic Initiatives & Integration
• Proofread a variety of documents.
• Articulate policies and documents to staff and volunteers.
• Organize and respond to as appropriate incoming correspondence.
• Manage calendar schedule and inboxes.
• Provide primary phone support.
• Provide support for executive recruitment interview materials.
• Coordinate all travel meeting arrangements and conference calls.
• Draft general letters and reports.
• Draft Power Point presentations agendas and other presentations as needed.
• Manage office files and records for easy retrieval.
• Act as a liaison with internal experts and colleagues to resolve issues.

Budget and Accounting

• Manage budget costs of above expense accounts to ensure that expenditures do not exceed budget limits.
• Create maintain and/or analyze Excel spreadsheets for accounting reports.
• Manage expense reports and serve as proxy for purchase card transactions for the VP Strategic Initiatives & Integration.
• Work with the Finance department to monitor and correctly categorize expenses.

Education and Working Conditions:

• College degree preferred.
• Office environment but will also involve some travel.

Qualifications Required for the Job:

• High level of confidentiality and must handle sensitive information appropriately.
• Represent the Office of Strategic Initiatives & Integration in a friendly and professional manner.
• Excellent professional communication skills both verbal and written.
• Must multi-task assigned ongoing- projects to completion.
• Ability to learn and operate related computer systems.
• Demonstrated proficiency in Microsoft Office Suite with 55-60 wpm.
• Demonstrate the ability to work well independently and with others.
• 5 - 7 years of administrative experience preferred working for senior executives.

Job Specific Working Conditions:

Additional Job Description

• Model ongoing growth as a disciple of Jesus and spiritual leader
• Develop and follow a formation plan that includes spiritual disciplines solitude and participation in the Church- all to promote long-term holistic health
• Integrate prayer into all essential duties
• Actively participate in the spiritual life of the Young Life community

Advance projects that result from national field initiatives

• Proactively build collaborative trusted relationships with stakeholders
• Ensure projects ultimately serve the frontline work of Young Life leaders with kids; seek field perspective foster field partnership and evaluate in light of field impact
• Collaborate with functional partners to leverage their expertise
• Lead select coordinate and serve on project teams
• Contribute to all phases of project management including initiation/definition planning executing measuring/evaluating and follow-up
• Develop execute and evaluate plans for change management communication marketing and implementation
• Ensure monitoring measurement and impact-reporting
• Research and benchmark with entities external to YL
• Optimize integration with existing goals teams channels workflows etc.
• Utilize existing YL technology and explore additional technologies

Note: The exact portfolio of initiatives and associated projects will shift over time; right now key priorities right now include growing Volunteer Leaders the Greater Opportunity Network.

Produce and host gatherings for Young Life staff and stakeholders

• Confirm goals attendees calendars and schedules
• Create and share agendas pre-reads and related materials
• Partner with stakeholders to plan and execute agendas
• Take synthesize and publish minutes and follow-up materials
• Serve as Zoom producer for virtual meetings
• Collaborate with on-site partners (camp staff hotels event coordinators) for in-person meetings
• Provide unreasonable hospitality and service to all guests/attendees

Note: Depending on the venue these duties may be carried out as the primary responsible party or as part of a team that produces and hosts gatherings.

Assist the Vice President of Strategic Initiatives & Integration for the US Field (VPSII)

• Develop edit and maintain written communication and correspondence
• Utilize YL design resources to polish and brand communications
• Organize and maintain files
• Coordinate Human Resources procedures for direct reports of VPSII such as hiring onboarding 1:1 meetings performance management etc.
• Produce interpret and share quantitative statistics and impact reports
• As requested help manage calendar travel and email of VPSII
• Other responsibilities that emerge as partnership with VPSII grows

Partner in financial health

• Assist the VPSII with cultivation solicitation and stewardship of benefactors
• Engage in fundraising with personal network
• Monitor and track budgets for cost centers projects and meetings
• Create approve and manage expense reports
• Process contracts payments invoices

Key Qualifications

• Deep understanding of and commitment to the Young Life mission
• Desire to lead spiritually through service hospitality and often-unseen detail-work
• Relational capacity and interpersonal skills to build connections with a wide array of people
• Growth mindset that includes a commitment to ongoing development of self-awareness emotional intelligence and cultural intelligence
• High appetite to listen ask questions learn adapt and improve
• Inclination to grow via seeking/receiving/sharing feedback reflection and coaching
• Ability to manage multiple complex projects at once
• Full command of detail-oriented work while not losing sight of big picture
• Ability to write simple streamlined and compelling communication
• Agreement to maintain confidentiality of sensitive information
• Proficient in Google Work Space
• Willingness to learn and utilize technology that is evolving within Young Life
• Proactive self-motivation self-discipline and self-accountability necessary to thrive when working remotely without direct supervision
• Enjoyment of collaboration with VPSII that includes high level of responsiveness and partnership
• Availability to travel 2-4x a year for 2-4 days at a time
• Open-ness to participate in the frontline work of Young Life leaders with kids through local Young Life and/or camp assignments

Pay Transparency

In the U.S. the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States.

The anticipatedsalary for this position can range from $44800-$60000 depending on relevant education experience and location. This role will also have a fundraising component of $10000 - $15000.