Executive Administrative Assistant

Executive Administrative Assistant

Location: Zion City Downtown campus 2 E. Congress St. Tucson AZ 85701
Employment Type: Full-Time Permanent
Employer: Zion City

About the Opportunity

Joyful Jobs is a recruiting agency conducting this search on behalf of Zion City. The selected candidate will be hired directly by Zion City as a full-time permanent employee. This is not a temporary position contract position or position employed through Joyful Jobs. Interested candidates should apply through this job description. 

Zion City is seeking a highly organized trustworthy and proactive Executive Administrative Assistant to provide administrative and operational support to the Executive Senior Pastor and senior leadership. This role is ideal for someone who thrives in a fast-paced environment can manage multiple priorities with discretion and enjoys creating systems that help leaders and teams operate effectively.

Key Responsibilities

• Provide comprehensive administrative support to the Executive Senior Pastor.

• Manage and maintain the Executive Senior Pastors calendar including meetings events appointments and reminders.

• Coordinate meeting and event preparation including developing action plans tracking details and following up on outstanding items.

• Prepare and submit credit card statements expense reports check requests purchase orders and other administrative documentation.

• Monitor activities and follow-up items among the senior oversight team and help ensure timely completion.

• Draft organize and respond to emails and other communications as directed by the Executive Senior Pastor.

• Maintain clear and timely communication with the Executive Senior Pastor regarding important updates requests and team activities.

• Develop and maintain organized systems for office files records and information.

• Assist with annual budget planning and manage the department budget in coordination with the Executive Senior Pastor.

• Coordinate projects assigned by the Executive Senior Pastor including timelines communication follow-up and completion.

• Assist with preparation for teachings weekend messages and related materials coordinating with other departments as needed.

• Arrange travel accommodations including flights lodging and ground transportation.

• Support the Executive Senior Pastor and leadership team with other administrative and organizational needs as assigned.

• This position will regularly interact with Executive and Lead Pastors Zion City staff Elders Board and Apostolic Oversight volunteers and guests senior-level staff and leaders from other churches representatives from outside organizations agencies and companies. 

Qualifications & Skills

• Previous experience in an administrative executive assistant or similar support role strongly preferred especially within a mid-size or large church or nonprofit organization.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office and the ability to learn new software and systems quickly.

• Strong organizational project management and time management skills.

• Ability to manage multiple projects competing priorities and time-sensitive requests professionally.

• Strong attention to detail and follow-through.

• Ability to handle confidential and sensitive information with discretion.

• Strong interpersonal and relationship-building skills.

• Ability to work independently while collaborating effectively with pastors staff volunteers board members and external contacts.

Personal Attributes

The successful candidate will demonstrate:

• Trustworthiness integrity and dependability.

• A strong work ethic and commitment to excellence.

• Sound judgment and discretion when handling confidential information.

• A proactive solutions-oriented approach to administrative work.

• A servant-minded attitude and willingness to support others.

• A positive approachable and professional demeanor.

• A commitment to Zion Citys mission values and faith community.

Physical & Other Requirements

The role may require:

• Sitting and standing for extended periods.

• Frequent light lifting with occasional moderate lifting.

• Occasional bending stooping kneeling twisting reaching pushing and pulling.

• Ability to drive a personal or church vehicle as needed.

Faith & Employment Requirements

Zion City staff are expected to be or become a partner of Zion City upon employment and to complete or commit to completing both ZC Next classes within 90 days of employment. Zion City does not discriminate in employment opportunities or practices on the basis of race color sex national origin age disability or any other characteristic protected by law as it applies to churches.

This job description is intended to describe the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all responsibilities duties or qualifications. Other duties may be assigned as needed

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time