Executive Administrative Assistant

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips the brains of devices we use every day. As the foundation of the global electronics industry Applied enables the exciting technologies that literally connect our world like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology join us to deliver material innovation that changes the world.

What We Offer

Salary:

Location:

Youll benefit from a supportive work culture that encourages you to learn develop and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possiblewhile learning every day in a supportive leading global company. Visit our Careers website to learn more.

At Applied Materials we care about the health and wellbeing of our employees. Were committed to providing programs and support that encourage personal and professional growth and care for you at work at home or wherever you may go. Learn more about our benefits.

Executive AdministrativeAssistant

Location: Santa Clara

About the Role

We are looking for a sharp proactive Executive Administrative Assistant to support a VP/Executive leader in a global high-velocity AI/ML-driven organization. This is not a reactive role you will be two steps ahead anticipating needs before they are voiced keeping recurring leadership cadences and cross-functional initiatives on track and acting as a trusted liaison to internal leaders external technology partners and vendors. You will use AI tools to work smarter and serve as connective tissue across globally distributed teams and time zones.

Core Responsibilities

1. Executive Support & Calendar Management

• Own complex multi-time zone calendar management prioritizing and resolving conflicts without hand-holding

• Prioritize meeting requests based on business impact and executive bandwidth

• Coordinate leadership meetings staff meetings and offsite end-to-end

• Support leadership forums and recurring executive staff meeting cadences ensuring continuity and follow-through

• Coordinate with other Executive Admins to align schedules resolve conflicts and ensure seamless planning across leadership teams

• Manage recurring leadership cadences 1:1s bi-weekly and monthly staff syncs scheduled out across the fiscal year and proactively rebook them when priorities travel or availability shift

• Triage the days schedule each morning and when the executive is traveling or out clear and reschedule meetings and notify the affected owners

2. Communication & Gatekeeping

• Serve as the primary point of contact for internal and external stakeholders

• Screen emails draft responses and escalate critical items with good judgment

• Ensure executives are always prepared right context right materials right time

• Draft and send correspondence on the executives behalf and relay timely updates to internal and external stakeholders

• Check in proactively with the executive and surrounding leaders to confirm attendance logistics and next steps

3. Meeting & Event Coordination

• Prepare agendas presentations and briefing documents

• Capture action items and drive follow-up with stakeholders across org boundaries

• Coordinate large meetings leadership reviews governance sessions and company events

• Register the executive for industry conferences executive forums and external events and manage confirmations and logistics

• Coordinate executive site visits and partner briefings end-to-end agendas attendees room and catering logistics

4. Operational & Business Support

• Track key action items deliverables and deadlines across cross-functional AI/ML initiatives

• Support core business cadence QBRs All Hands governance reviews and stakeholder updates

• Help produce reporting dashboards or status summaries as needed

• Ensure readiness for all governance review and stakeholder touchpoints

5. Travel & Expense Management

• Arrange domestic and international travel itineraries

• Manage expense reports and ensure compliance with company policy

• Manage scheduling around extended domestic and international travel holding and rebooking meetings around travel windows

• Arrange on-site hospitality and logistics including meeting catering and business-meal reservations

6. Stakeholder Coordination

• Work cross-functionally across teams leaders and vendors

• Facilitate communication and alignment across org and geographic boundaries

• Help track and coordinate action items arising from cross-functional AI/ML programs

• Serve as the scheduling liaison with external technology partners and vendors (including AI/ML ecosystem partners) to set up intro calls recurring syncs and executive briefings across time zones

• Partner with fellow Executive Admins and stakeholders teams to align availability and confirm cross-organization meetings

What You Bring

• 5 years supporting senior executives in fast-paced global corporate environments

• Hands-on daily use of AI productivity tools (Claude Copilot ChatGPT Notion AI etc.) not just awareness

• Expert proficiency in Microsoft 365: Outlook Teams Excel PowerPoint Word

• Experience supporting tech or AI/ML organizations strongly preferred

• Exceptional written and verbal communication clear concise professional

• High EQ: reads the room adapts to shifting priorities builds trust at every level

• Absolute discretion with confidential information

• Strong organizational skills with meticulous follow-through

• Calm under pressure; energized by ambiguity and rapid change

• Quick to adapt in a malleable fast-paced organization where priorities structures and ways of working evolve constantly

• Embraces every challenge as an opportunity to grow and contribute

Key Skills & Traits

• Prioritization & sound judgment knows what matters most and acts accordingly

• Proactive problem-solving does not wait to be asked

• Strong communication can represent leadership in writing and in rooms

• Discretion & confidentiality handles sensitive information without exception

• Tech-savvy comfortable adopting new tools quickly including AI platforms

• High organizational ability nothing falls through the cracks

What Sets You Apart

• You have built AI-powered workflows that tangibly saved time for you or your team

• You have experience coordinating across globally distributed teams

• You have supported leaders through fast-moving org changes program launches or high-growth phases

You treat thats not my job as a phrase that does not exist in your vocabulary

Additional Information

Time Type:

Employee Type:

Travel:

Relocation Eligible:

The salary offered to a selected candidate will be based on multiple factors including location hire grade job-related knowledge skills experience and with consideration of internal equity of our current team addition to a comprehensive benefits package candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program as applicable.

For all sales roles the posted salary range is the Target Total Cash (TTC) range for the role which is the sum of base salary and target bonus amount at 100% goal achievement.

Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color national origin citizenship ancestry religion creed sex sexual orientation gender identity age disability veteran or military status or any other basis prohibited by law.

In addition Applied endeavors to make our careers site accessible to all users. If you would like to contact us regarding accessibility of our website or need assistance completing the application process please contact us via e-mail at or by calling our HR Direct Help Line at option 1 and following the prompts to speak to an HR Advisor. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.