Executive Administrative Assistant Paralegal Global Industrial

The Executive Administrative Assistant / Paralegal sits within the Legal department and provides high-level administrative and paralegal support to the VP - Legal and the broader legal team. This position joins the newly created legal team at Motion Industries Atlanta GA location; the role will be reporting to Motion Industries VP - Legal. The successful candidate will be highly organized detail-oriented discreet self-motivated team-oriented and comfortable working in a dynamic public company environment supporting the companys distribution centers branches and other facilities.

Responsibilities

• Manage the VP - Legals calendar schedule meetings coordinate travel and prioritize competing demands
• Prepare format proofread and finalize legal documents correspondence presentations and reports
• Maintain and track the status of commercial contracts and real estate leases including key dates renewals and deadlines
• Organize and maintain the legal departments files records and document management systems for contracts leases and related legal documents
• Conduct preliminary legal and factual research to support the legal team on contract lease and general corporate matters
• Draft and manage routine correspondence with internal teams outside counsel vendors and landlords
• Coordinate with internal real estate procurement lease management and business teams to gather information and route documents for review and signature
• Manage the contract and document execution process including circulating signature packets and maintaining fully executed records
• Assist with onboarding of outside counsel processing engagement letters and tracking legal invoices and budgets
• Manage and maintain the LexisNexis Counsel Link platform for legal matter management outside counsel e-billing spend management and invoice review
• Provide general administrative support to the legal team including expense reports meeting logistics and department coordination

Required Qualifications and Experience:

• Associates or Bachelors degree or equivalent relevant experience; paralegal certificate preferred
• Minimum of 5 years experience in an administrative paralegal or legal support role preferably within a corporate legal department or established law firm
• Proficiency with Microsoft Office (Word Outlook Excel PowerPoint) and document management systems
• Strong organizational skills; must be able to manage and prioritize multiple business objectives and projects with the proper sense of urgency
• Exceptional written and verbal communication skills
• High degree of professionalism discretion and ability to handle confidential information

Preferred Qualifications & Skills:

• Experience supporting a corporate legal department or in-house legal team
• Familiarity with commercial contracts and real estate leasing terminology and processes
• Experience with contract lifecycle management or e-signature platforms
• Proven ability to manage internal and external relationships
• Self-starter and responsive
• Able to work collaboratively; team player

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