Executive Administrative Assistant
Job Location:
Irvine, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Department:
Job Summary
Hyundai Capital America (HCA) helps people move forward. Through Hyundai Motor Finance Genesis Finance and Kia Finance we deliver innovative financing leasing and insurance solutions to more than 3 million customers and businesses nationwide.
Were a company driven by growth innovation and people. At HCA youll find opportunities to build new skills expand your career and make a real impactwhile working in a diverse inclusive and valuesdriven environment. Were proud to support our communities through volunteerism philanthropy and engaged Employee Resource Groups.
If youre looking for a fastpaced collaborative workplace where your ideas matter join us as we lead the future of financing freedom of movement. Apply today.
WHAT YOU WILL DO
The Executive Administrative Assistant provides administrative and clerical support to Executives including management of calendars appointments travel arrangements itineraries executive correspondence expense reporting and coordination of critical and confidential matters. This role supports internal and external meetings division/departmental-level events Employee Engagement programs VIP visitor logistics catering presentation materials and general office functions to ensure effective executive and departmental operations.
HOW YOU WILL MAKE AN IMPACT
Executive Calendar Travel & Logistics: Manage executive calendars schedule appointments coordinate travel arrangements maintain itineraries and respond to schedule changes to support effective executive operations.
Meetings Events & Catering Coordination: Coordinate internal and external meetings division and department events town halls employee engagement activities catering materials and logistics in partnership with executives department heads and key stakeholders.
Office Administration & Document Support: Perform general office functions including copying mailing filing data entry proofreading correspondence preparation presentation materials and other administrative support activities.
Executive Communications & Confidential Information: Compose review and transmit executive correspondence; screen incoming information; and handle sensitive or confidential matters with appropriate judgment and discretion.
Expense Reporting Visitor Support & Special Projects: Prepare and file expense reports; support VIP visitor agendas and itineraries; coordinate restaurant reservations travel meeting arrangements and special administrative projects as needed.
WHAT YOU WILL BRING TO THE ROLE
Minimum 2-4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience.
Bachelors degree is preferred or a combination of education and experience.
Exercises sound judgment discretion and confidentiality when supporting senior executives and handling sensitive information.
Strong verbal and written communication skills with the ability to interact professionally with executives employees vendors and external stakeholders.
Strong organizational skills with the ability to prioritize competing deadlines manage multiple assignments and follow through independently.
Proficient in Microsoft Office applications including Outlook Word Excel and PowerPoint with the ability to prepare correspondence reports and presentation materials.
Collaborates effectively in a team environment and builds positive working relationships across departments.
WE TAKE CARE OF OUR PEOPLE
At HCA our people drive our success. Thats why we offer a competitive rewards package that supports your health financial future and overall wellbeingat work and beyond.
Benefits Highlights
Hybrid flexibility 4 days in office 1 day remote
Vehicle perks monthly vehicle allowance plus purchase and lease discounts
Comprehensive health coverage medical dental and vision plans
Employer-funded HSA contributions to help reduce healthcare costs
401(k) with company match and immediate vesting from day one
100% company-paid life and disability insurance
Wellbeing benefits including fitness and health resources
Leadership programs and career development that support continuous learning
Paid Volunteer Time Off and a company charitable donation in your honor
Because great benefits help you thrivepersonally and professionally.
WHAT HAPPENS NEXT
Express your interest by submitting an application. Once your application is received our recruiting team will review your application to see if you meet the basic and preferred qualifications listed on the job description. For more information on our culture visit our careers page.
OTHER DETAILS
Our Company is an equal opportunity employer committed to fostering a diverse inclusive and respectful workplacebecause we believe diversity builds stronger teams. We comply with all applicable federal state and local equal employment opportunity laws and do not discriminate on the basis of race religion or creed color national origin ancestry caste citizenship sex or gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity or expression age disability medical condition genetic information marital status family care or medical leave status military or veteran status political affiliation or any other characteristic protected by law. Information provided during the application process is requested in good faith and will be used solely in accordance with applicable employment laws.
California Privacy Notice
This notice only applies to our applicants who reside in the State of California.
If you have any questions about CCPA regarding California residents or HCA team members please contact the Privacy Team at.
Required Experience:
IC
