Executive Administrative Assistant

Company Description

Established in Hawaii in 1960 Royal State Group has a proud history of providing insurance to Hawaii families. Today the Group is responsible for the management of multiple companies with its primary focus on caring for kupuna and their ohana through its locally owned and operated premier home care franchise Griswold Home Care for Oahu. Griswold Home Careis a nationally endorsed Best of Home Care Provider offering in-home care across the U.S. for individuals and couples who want support to live in the home they love. As an organization our mission is to improve the everyday lives of the people of Hawaii. We strive to improve the quality of life of seniors and provide peace of mind to their loved ones while offering our employees a feeling of support purpose and fulfillment. With our employees representing the heart of our company we aim to provide a healthy work culture embodying our values of teamwork care respect responsibility and inclusivity.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant with Royal State Group located in Honolulu HI. The Executive Administrative Assistant will be responsible for performing various administrative and HR assistance tasks for the Groups leadership team and small office which includes but is not limited to coordinating meetings taking meeting minutes managing emails and phone calls with proper etiquette maintaining confidentiality providing clear and effective communication within the office and with external parties planning and hosting events creating and sending out announcements and invitations managing office supplies and equipment supporting the President/CEO and other officers directors and managers with varying tasks and managing clerical responsibilities such as scanning printing collating filing scheduling and document management.

Qualifications

• Experience performing office clerical and administrative duties to assist executive management and small office team
• Excellent interpersonal skills and ability to work well with all levels of internal staff management and board members as well as outside clients and vendors
• Excellent communication skills and phone etiquette
• Strong computer and research skills with proficiency in office software equipment and technology
• Organizational and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information
• Growth and strong team-oriented mindset to support transformation and innovation
• Dependable; must be able to work in the office M-F 8am-5pm
• Takes initiative remains flexible and open to constructive feedback
• Experience with human resources administration and/or in the home care or healthcare industry back office operations is a plus
• Bachelors degree in Business Administration Office Management Human Resources or related field preferred or a minimum of three (3) years experience as an (Executive) Administrative Assistant taking minutes for board of directors meetings