Executive Administrative Assistant, Global Finance Minneapolis, MN
Job Location:
Minneapolis, MN - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain restore health and extend life. Our 95000 employees work across more than 150 countries to put patients first developing innovative medical technologies that improve the lives of 72 million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose growth and impact.
This role enables executive effectiveness by ensuring day-to-day operations run smoothly and important priorities stay on track. The Executive Administrative Assistant will play a key role in supporting leadership effectiveness team coordination and operational excellence within a high-impact finance organization.
The ideal candidate is a trusted partner who can anticipate needs manage competing demands and bring structure to a broad range of executive support responsibilities including calendar management travel coordination meeting logistics expense administration and cross-functional team coordination.
At Medtronic we bring bold ideas forward with speed and decisiveness to put patients first in everything we -person exchanges are invaluable to our work. Were working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary.
Key responsibilities
Serve as a partner to the VP ensuring priorities are advanced with discretion speed and precision.
Proactively manage VPs dynamic calendar by scheduling prioritizing and adjusting meetings with a focus on urgent and sensitive matters to maximize executives time anticipating conflicts and solving problems before they arise.
Coordinate domestic and international travel arrangements including itineraries agendas logistics and related documentation
Plan and support meetings across leadership finance and cross-functional teams including scheduling room coordination materials preparation agenda support and follow-up on action items
Prepare and process expense reports purchase requests and other administrative documentation accurately and on time
Assist VP with internal software applications which need regular attention including but not limited to: GTAT Cornerstone Ariba ReadSoft Recognize and IT Portal.
Maintain distribution lists and organizational charts for the organization
Serve as a point of coordination for internal and external communications helping ensure timely responses and professional follow-through
Organize and maintain files meeting materials and other business documents with strong attention to confidentiality and detail
Assist VP with reviewing and editing org emails both general and sensitive communications and disseminating per guidance appropriately and timely.
Assist VP with creation and formatting of presentations and other communications for both internal and external audiences.
Provide end to end meeting and business activities support including scheduling agenda coordination material preparation logistics capture of key decisions and follow up on action items.
Track deadlines deliverables and recurring administrative needs to help the executive and team stay organized and on schedule
Build effective working relationships across functions and levels of the organization to facilitate coordination and execution
Anticipate administrative needs identify process improvements and recommend more efficient ways of working
Required Qualifications
High school diploma or equivalent required
6 years of administrative support experience including experience supporting senior leaders or executives in a complex corporate environment
Demonstrated experience managing calendars travel meetings and expenses with a high degree of accuracy and professionalism
Proficiency in Microsoft Office applications including Outlook PowerPoint Word and Excel
Preferred qualifications
- Associates or Bachelors degree preferred
- Experience supporting finance commercial or other business leadership teams in a matrixed global organization
- Comfort working across time zones and coordinating activities with geographically dispersed teams
- Ability to work independently while also collaborating effectively across teams
- Strong judgment discretion and ability to handle highly confidential information
- Flexible team player willing to adapt to changes and is unafraid of challenges
- Strong organizational skills with the ability to manage multiple priorities meet deadlines and adapt quickly to changing needs
- Excellent written and verbal communication skills
- Strong meeting coordination skills including preparation of presentations agendas and executive-ready materials
- Proven ability to anticipate needs and proactively solve problems before they escalate
- Self-motivated with strong time management skills; able to prioritize tasks manage multiple projects and perform well under pressure in a fast-paced environment.
- Highly organized and detail-oriented; consistently ensures accuracy in spelling grammar formatting and overall document presentation.
- Strong verbal and written communication skills with the ability to interact professionally and diplomatically across all levels of the organization.
#LI-MDT
For Baccalaureate degrees earned outside of the United States a degree that satisfies the requirements of 8 C.F.R. 214.2(h)(4)(iii)(A) is required.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
U.S. Work Authorization & Sponsorship
At Medtronic we are committed to fostering an environment where employees can thrive and make a meaningful alignment with our enterprise-wide workforce planning approach U.S. work authorization sponsorship (H-1B TN J etc.) is offered exclusively for Principal-level roles and above where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
Recruitment Fraud Alert
We are aware of phishing scams targeting job seekers. Please keep the following in mind:
Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @ email addresses.
Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.
If you receive a suspicious message claiming to be from Medtronic do not respond click links or open attachments.
If you have any questions concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic please contact us immediately at .
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20 hours per week: Health Dental and vision insuranceHealth Savings AccountHealthcare Flexible Spending AccountLife insurance Long-term disability leaveDependent daycare spending accountTuition assistance/reimbursement andSimple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees:Incentive plans 401(k) plan plus employer contribution and matchShort-term disabilityPaid time offPaid holidaysEmployee Stock Purchase PlanEmployee Assistance ProgramNon-qualified Retirement Plan Supplement (subject to IRS earning minimums) andCapital Accumulation Plan (available to Vice Presidents and above or subject to IRS earning minimums).
Regular employees are those who are not temporary such as interns. Temporary employees are eligible for paid sick time as required under applicable state law and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by federal state or local addition Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic Inc. (Medtronic) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County you can findhere a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Experience:
IC
About Company
About Medtronic Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an excit ... View more
