Executive Administrative Assistant (Front Desk)

POSITION SUMMARYThe front desk Executive Administrative Assistant provides high-level administrative and operational support to senior leaders ensuring efficient day-to-day operations and seamless coordination across the organization. This role serves as a key point of contact for executives employees and external partners managing calendars communications and logistics while maintaining strict confidentiality. This position also supports office operations coordinates meetings and events helping maintain a professional and welcoming environment. ESSENTIAL FUNCTIONSTake and transcribe dictation for all meetings as required including but not limited to board meetings. Provide executive administrative support to multiple leaders ensuring strong organization follow-through and clear transcribe and distribute meeting notes including board and other key compile and distribute reports presentations and materials accurately and on complex calendars scheduling meetings appointments and coordinating as a primary point of contactscreen calls visitors and emails and route confidential information with discretion; draft proof and assemble sensitive documents and meetings and events including agendas materials room setup AV attendance tracking and travel lodging and related logistics for executives and as a gatekeeper for executives time prioritizing requests and ensuring focus on high-impact office operations including mail deliveries supply inventory work orders and vendor a professional welcoming office environment and assist with guest reception badging and conference room with onboarding/offboarding tasks internal communications and special projects (e.g. swag events shipments).Support office safety and compliance efforts including security protocols and coordination with property duties as all functions according to established policies procedures regulatory and accreditation requirements as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core company values each and every day. A high level of teamwork in conjunction with all leaders and Executive Assistant team members is : The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbents immediate QUALIFICATIONSAssociates Degree or equivalent experience knowledge of clerical and administrative services as normally demonstrated through at least four years of administrative support plus years of direct C-Suite support experience. Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral written and interpersonal communication skills to effectively interact with departmental personnel assist customers with inquiries schedule meetings and appointments as well as provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize prioritize and multi-task workload in a fast-paced environment and maintain a professional manner. Proficient in MS Office QUALIFICATIONSBachelors degree and additional experience DEMANDS/ENVIRONMENT FACTORSOE - Typical Office Environment: Requires extensive sitting with periodic standing and walking. May be required to lift up to 20 pounds. Requires significant use of computer phone and general office equipment. Needs adequate visual acuity ability to grasp and handle objects. Needs ability to communicate effectively through reading writing and speaking in person or on telephone. May require off-site RESPONSIBILITIESNoneDIRECTLY REPORTINGNoneTYPE OF SUPERVISORY RESPONSIBILITIESMay provide incidental direction to clerical AND COMPLEXITYThis position primarily focuses on supporting multiple executive leaders. This position has frequent interaction with but is not limited to employees physicians patients visitors community agencies vendors etc.