Executive Administrative Assistant

We are looking for an exceptionalExecutive Administrative Assistantwho excels in a fast-paced environment with a calm but effective get-it-done approach and who can juggle a multitude of responsibilities. You are skilled at supporting members of the C-suite with the ability to accomplish tasks both independently as well as working as part of a tight-knit administrative this role you will be responsible for a variety of administrative activities including the below:

• Working for the EVP COO while also providing as needed support to EVP Global Strategic Markets and GM MSD provide seamless professional administrative support with the highest levels of confidentiality
• Proactively managing various activities including: Board & Corporate Reporting calendars Agendas planning large events itineraries and offsite meetings making complex global travel arrangements expense reporting invoice processing and more.
• Maintaining calendars which frequently change and often require coordination with other executive calendars
• Reviewing editing and proof-reading board committee and executive meeting materials
• Serving as a liaison for a variety of external boards and top customers
• Maintaining the Executive office area

What will you bring to the team along with your versatility and professionalism is:

• Associate degree required; BA/BS Degree preferred or equivalent mix of education and experience
• A minimum of 5 years experience supporting senior executive level/C-Suite required
• Demonstrated effective verbal and written communication skills and interpersonal skills required at all levels both within and outside of the organization from C-suite level leaders and manufacturing floor employees to external customers outside service providers and other guests of the company in person via email or phone
• Ability to prioritize and multitask in a fast-paced and deadline driven environment is a must
• Ability to exercise highest levels of discretion with sensitive/confidential material or matters
• Ability to exercise judgement and drive results independently as well as to work effectively and collaboratively with the broader administrative team
• Strong MS Office365 skills including Outlook PowerPoint Excel and Word required; Boardvantage and Oracle preferred but not required

Physical Demands and Working Conditions:

Perform activities such as sitting standing or typing for extended periods of time
Regularly requires good manual dexterity and coordination

Must be able to communicate information and ideas so others will understand
Must be able to exchange accurate information
The ability to observe documents and details at close range (within a few feet of the observer)

Compensation and Benefits:
Salary Pay Range: $ 35.81 - $59.78 hourly.. This range is a good faith estimate of the expected hourly range for this position based on a wide range of factors including qualifications experience and training operational and business needs and other considerations permitted by law.

At MKS it is not typical for an individual to be hired at or near the top of the range for the role.

Bonus: This position is eligible for a discretionary annual bonus in an amount to be determined by MKS or as applicable.

Benefits: MKS offers a comprehensive benefits package including health insurance coverage (medical dental and vision) 401(k) with company match life and disability insurance 12 paid holidays sick time 15 paid vacation days 6 weeks fully paid parental leave adoption assistance and tuition reimbursement and for participation in any stock programs signing bonus etc..

MKS is an equal opportunity employer including disability veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business.

#LI-SH

Globally our policy is to recruit individuals from wide and diverse backgrounds. However certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be U.S. persons. U.S. persons are generally defined as U.S. citizens noncitizen nationals lawful permanent residents (or green card holders) individuals granted asylum and individuals admitted as refugees.

MKS Inc. and its affiliates and subsidiaries (MKS) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race color national origin sex (including pregnancy and pregnancy-related conditions) religion age ancestry physical or mental disability or handicap marital status membership in the uniformed services veteran status sexual orientation gender identity or expression genetic information or any other category protected by applicable law. Hiring decisions are based on merit qualifications and business needs. We conduct background checks and drug screens in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability please contact us at:.

If applying for a specific job please include the requisition number (ex: RXXXX) the title and location of the role