Exec Admin Assist to the VP for Acad Affairs

Executive Administrative Assistant to the Vice President for Academic Affairs

Division:

Academic Affairs

Department:

Office of Academic Affairs

Reports to:

Vice President for Academic Affairs

Position Summary

Livingstone College seeks a highly organized professional and detail-oriented Executive Administrative Assistant to provide comprehensive administrative support to the Vice President for Academic Affairs. This position serves as the primary administrative liaison for the Office of Academic Affairs and plays a vital role in supporting academic operations faculty affairs accreditation activities institutional initiatives and special projects.

The successful candidate must demonstrate exceptional organizational skills sound judgment discretion professionalism and the ability to manage multiple priorities in a fast-paced higher education environment.

Essential Duties & Responsibilities

The results you will deliver each day that matter most!

Key Responsibilities:

• Provide executive-level administrative support to the Vice President for Academic Affairs.
• Manage calendars appointments meetings and travel arrangements.
• Coordinate and prepare agendas minutes reports presentations and correspondence.
• Serve as the primary point of contact for Academic Affairs inquiries from faculty staff students and external stakeholders.
• Maintain and update departmental databases records and electronic filing systems to ensure the accuracy integrity and accessibility of institutional information.
• Coordinate faculty meetings academic events workshops and special programs.
• Maintain electronic and physical records for Academic Affairs.
• Coordinate travel authorizations reimbursements and related documentation.
• Monitor deadlines and ensure timely submission of reports and institutional documents.
• Collaborate with other campus departments to support institutional initiatives and strategic goals.
• Other duties as assigned.

Education/ Experience

What you will need to be successful!

Desired Qualifications:

• Experience working in a college or university setting.

Required Qualifications:

• Associate or bachelors degree in a related field.
• Minimum of three (3) years of progressively responsible administrative support experience preferably in higher education.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent organizational time-management and multitasking abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently and collaboratively.
• Ability to maintain confidentiality and exercise professional judgment.
• Strong attention to detail and commitment to accuracy.
• Experience maintaining and managing electronic databases and records with a high degree of accuracy.
• Excellent analytical skills including the ability to gather interpret and present data to support decision-making.

Knowledge Skills and Abilities:

• Exceptional customer service and interpersonal skills.
• Strong problem-solving and critical-thinking skills.

Life at Livingstone College

Why we believe you will love working at Livingstone College!!

Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction academic excellence and student success. Through a Christian-based environment suitable for holistic learning Livingstone provides excellent business liberal arts STEAM teacher education and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community.