Events Specialist Fox Graduate School

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POSITION SPECIFICS

The Fox Graduate School seeks qualified applicants for the position of Events Specialist to lead the planning and execution of events that support student engagement alumni recognition and the visibility of the Fox Graduate School.

This position will be filled at the Events Specialist - Advanced Professional level.

Reporting to the Director of Development and Alumni Relations this position will collaborate with Graduate Enrollment services (GES) and Graduate Educational Engagement Programs (OGEEP) and manage a broad portfolio of events that advance the schools strategic educational and advancement goals.

The ideal candidate will be a collaborative detail-oriented professional with strong event management organizational and communication skills. The Events Specialist partners across the Fox Graduate School and the University to deliver high-quality events enhance existing programs and develop new initiatives that create meaningful experiences for students alumni faculty staff and stakeholders.

• Lead the planning coordination and execution of Fox Graduate School events including:
  • Graduate student orientations
  • Commencement ceremonies
  • Student awards and recognition events
  • Career and professional development programs
  • Summer Research Opportunities Program (SROP) events
  • Graduate student engagement initiatives and university-wide collaborations
  • Staff recognition engagement and development events
• Coordinate event logistics including venue reservations catering audiovisual services transportation signage décor and registration.
• Serve as the primary contact for vendors guests and internal stakeholders.
• Manage event operations staffing and issue resolution during events.
• Conduct post-event assessments and recommend improvements.

• Partner with Strategic Marketing and Communications to support speeches remarks invitations programs and event communications.
• Develop and distribute event materials timelines surveys and stakeholder updates.
• Collaborate with campus partners and external stakeholders to ensure alignment of event goals messaging and participant experience.
• Work closely with the Alumni Relations and Stewardship Officer on shared events and engagement initiatives.

• Track and reconcile event expenses in accordance with university policies.
• Maintain event records contracts timelines and related documentation.

• Supervise a 0.75 FTE support staff member and oversee student workers or volunteers during event planning and execution.

• Demonstrated experience planning and executing events.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to work independently exercise sound judgment and take initiative.
• Experience managing large-scale or high-profile events and resolving issues in real time.
• Proficiency with Microsoft 365 and event management platforms.
• Strong customer service orientation and collaborative approach.
• Flexibility to work occasional evenings and weekends.

• Experience planning events in higher education or nonprofit environments.
• Familiarity with Penn State systems including Workday SIMBA 25Live.

Work Arrangement

• Primarily office-based with regular on-campus event support.
• Occasional evening and weekend work required.
• Ability to transport event materials and work across multiple event venues as needed.

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelors Degree 3 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position including all possible grades is $54060.00 - $78444.00.

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

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