Events & Programs Specialist

The Department of Chemistry is seeking a highly organized and collaborative professional to lead the planning and delivery of high-impact events and programs that advance departmental priorities. The Events & Program Specialist serves as a project manager for a variety of important initiatives coordinating cross-functional teams and external partners to execute engaging student donor and industry position also serves as a program manager for administrative student services and advancement programs.

The ideal candidate will oversee all phases of event and project management including planning budgeting execution and evaluation. Responsibilities include developing detailed project plans managing timelines and resources analyzing outcomes and continuously improving processes to enhance event effectiveness. This position also manages program budgets procurement and financial reporting to ensure responsible stewardship of resources.

This role builds and maintains strong relationships with internal stakeholders faculty staff students and external partners such as donors vendors and industry representatives. The position also contributes to communications efforts by developing multimedia content that supports program goals and enhances audience engagement.

The Events & Programs Specialist is part of a dynamic and supportive team in a culture of excellence. Success in this role requires a genuine commitment to team success strong attention to detail the ability to manage multiple priorities excellent administrative organizational communication and interpersonal skills and a high level of professionalism.

This position has a flexible first shift schedule with some rare early evening and weekend hours. One day of remote work per week is possible after 90 days of employment. Duties are performed under limited supervision with autonomy in planning organizing and implementing work.

• Serves as the initial point of contact for the project(s) serves on committees and attends meetings representing the interests of the project(s)

• Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions

• Provides professional-level work in communications across departmental programs and initiatives.

• Develops enhances and maintains operational standards and systems to support project teams

• Develops schedules coordinates and prioritizes project work plans in accordance with specifications and resource limitations

• Establishes monitors coordinates and controls project budgets versus actual expenditures and budget reporting

College of Letters & Science Chemistry

The expected salary range for this position is $60000 up to $75000 annually for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

Minimum of three years of experience in administration events coordination or project management in a professional setting.

Proficiency with office and productivity software including spreadsheet and communication platforms.

Proficiency with web-based project management tools.
Experience working with UW policies and procedures.

Bachelors Degree required

Click the Apply button to start the application process.

To be considered for this recruitment you must upload:

-Resume

-Cover Letter

The materials should address your experience relating to the qualifications referenced above.

There is only one attachment field; please upload all application materials here. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

For questions about this job posting please contact Beatriz Lemire at

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