Manager, Events, Sponsorships & Partnerships CoStar Group Arlington, VA

Events Manager CoStar Group

Job Details:

Reporting to the Senior Manager Events Sponsorships & Partnerships the Manager Events Sponsorships & Partnerships is an individual contributor within the Events Sponsorships & Partnerships team. This role supports multiple high-profile events across CoStarGroupand its portfolio of brands also contributing as an advisor and producer on internal events brand events trade shows and sponsorships. The Manager Events Sponsorships & Partnerships will work in close partnership with the Senior Manager Events Sponsorships & Partnerships as well as senior and executive leadership across the organization to set goalsestablishtimelines and develop budgets that align with company strategy. This rolesupports the Senior Manager in driving end-to-end strategy and execution of large-scale conferences receptions sales incentive programs colleague engagement initiatives andspecial eventson an annual basis. As a valuable member on the team this positionhelps toset the standard for event quality process and cross-functional collaboration partnering closely with Sales Marketing Communications and other departments to ensure every event is executed to the highest standards on budget and with measurable impact.

This role will be on-site 5 days/week in our Arlington VA office.

The ideal candidate willpossessthe following skills:

• Lead the planning budgeting and execution of CoStar Groups events conferences and tradeshows.
• Manage all aspects of events from conception to completion; venue selection/sourcing planning calls/meetings along with weekly updates on-going communications with Sales gifting contract negotiation booking entertainment AV management large booth buildouts marketing promotional materials data and ROI reporting attendee registration websites catering/F&B décor hotel accommodations staffing coordination and on-site event logistics.
• Play an advisory and hands on role as needed in all other CoStar Group events and sponsorships.
• Negotiate contracts with vendors and partnersin order toachieve the best product for the best price.
• Serve as a resource and subject matter expert for the Events team sharing best practices on negotiations budgeting vendor management and event production to elevate the teams overall capabilities.
• Implement timelines and concepts for event design on-site installation/set up and event branding.
• Bring a commercially focused mindset to all events ensuring programming supports businessobjectivesacross CoStar Group brands and is strategically tailored to targeted audiences and key stakeholders including senior and executive leadership.
• Drive event deadlines to guarantee all aspects of events are on time and communicate timelines to other stakeholders and departments to ensure they are set up for success when supporting events.
• Advise onstandards for quality efficiency and consistency for internal and external processes.
• Act as a trusted advisor and strategic thought partner to the f Senior Manager Events Sponsorships & Partnerships and organizational leadership on event strategy brand activations and sponsorship decisions.
• Responsible for large event budgetsoptimizingresources to create efficiencies to support brand marketing and sales manage event budgets closely producing post-eventbudgetsand reports and manage all invoice reconciliation.
• Manage communications to event attendees event websites and/or applications.
• Collaborate across business lines and with senior leadership to communicate gather input and approvals and execute on events including partnership with Marketing Communications Sales Facilities IT Legal Procurement Accounting and others asappropriate.
• Maintain exemplary relationships with external vendors identifyingappropriate newbusiness relationships when needed.
• Identifybest practices and process improvements.
• Manage multiple projects simultaneously with precision and attention to detail while continually finding ways to improve processes to produce higher quality and more effective results.
• Manage new vendor approvalprocessincluding sourcing RFPs.

Qualifications:

• Bachelors degree from an accredited not-for-profit in-person University or College
• 5 years planning and executing large scale events and 7 years of overall event management experience
• Demonstratedexpertisein overseeing conferences executive programs corporatespecial events expositionlogistics sales incentive trips custom booth builds and sponsoring external initiatives/ events
• International event management and contracting experience a plus
• Strong communicationskills both written and oral
• Ability to travel for events and any pre-event preparation 25- 30%
• Highestproficiencywith the Microsoft Office Suite notably Microsoft Excel and PowerPoint
• CMP certification and experience with Cvent a plus
• Meticulous attention to detail and superior organizational skills
• Ability to expertly articulate ideas event concepts and strategic recommendations to senior and executive-level stakeholders across the organization
• Ability to prioritize multiple tasks at same time withdemonstratedexperience in consistently deliveringhigh qualityresults.
• Collaborative team player who builds strong working relationships across the organization and can seamlessly flex between strategic leadership and hands-on execution as needs evolve.
• Proven ability to adapt toa fastpace and ever-changing environment. Ability to work quickly and effectively under pressuredelivering onlast minute requests and remaining detailed oriented.
• Ability to manage complex and fast-changing program elements and prioritize effectively in response.
• Effective negotiation skills.
• Flexibility and ability to push through indecision and ambiguity to deliver results.
• Ability to exert up to 20 pounds of force to move objects/boxes.
• Ability and willingness to work extended hours and varying work schedules for event management execution and travel as needed
• Track record of commitment to previous employers