Events Manager

Juniper Preserve located in Bend OR is pleased to announce an excellent career opportunity for an Event Manager! We are seeking a driven individual who is eager to learn contribute and grow within a fastâpaced hospitality-focused property organization. As part ofâTroon youll contribute to a global leader in golf and community management.

The Event Planner is a key liaison for creating exceptional experiences ensuring every detail of an event is planned and executed seamlessly. This role involves collaboration with members guests potential clients and various departments to manage bookings coordinate logistics and execute events that meet and exceed expectations. The Event Planner is integral to maintaining high standards of service and communication while ensuring all operational goals align with the propertys mission and values.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Event Coordination and Planning

• Partner with members guests and potential clients to book plan and coordinate events.
  
• Schedule and manage facility use negotiating event details to align with client needs.
  
• Arranging transportation accommodations event setup and breakdown logistics
  
• Work with the Sales team to fulfill contracts for social corporate and golf events.
  
• Produce and oversee Banquet Event Orders (BEOs) leading weekly BEO meetings with departmental representatives to ensure smooth communication and execution.
  
• Conduct property tours showcasing event spaces and amenities.
  
• Post-event analysis; evaluates the events success gathering feedback from attendees and preparing post-event reports.
  

Logistics and Communication

• Manage and maintain the master calendar of events ensuring appropriate scheduling and service levels.
  
• Coordinate with various departments through daily operations and weekly resume meetings to ensure alignment on event details.
  
• Collaborate with the chef banquet manager and tournament coordinator to deliver food beverage spa and golf needs for events.
  

Budgeting and Administration

• Creating and adhering to a detailed event budget with the client tracking expenses throughout the planning process.
  
• Develop and maintain detailed event files including contracts BEOs purchase orders and promotional materials.
  
• Track revenue and expenses for all events providing accurate pricing and charges to the accounts department.
  
• Prepare annual forecasts and operating budgets for special and member events.
  
• Research and procure rental equipment decorations and other event needs.
  

On-Site Execution and Standards

• Oversee events on-site ensuring smooth operations and resolving any issues promptly.
  
• Be on-site and proactively ensure that the clients setupincluding event space food and beverage audiovisual (AV) equipment and any other programmed needsis fully prepared and aligned with client expectations prior to their arrival
  
• Will be onsite until and available until all critical aspects are successfully completed including key speeches presentations food service entertainment and guest departures and any potential issues have been addressed; this usually means staying until the very end of the event but could be slightly earlier depending on the specific event and the teams capabilities
  
• Maintain a professional demeanor upholding property standards for appearance communication and service.
  
• Foster a clean and safe work environment adhering to company policies and practices.
  

Other Duties

• Incorporate safe work practices into daily operations.
  
• Perform additional tasks and responsibilities as assigned by the Director of Sales & Marketing
  

Core Competencies

• Strong organizational and multitasking skills.
  
• Exceptional attention to detail and proactive problem-solving.
  
• Ability to foster positive relationships with clients and internal teams.
  
• Uphold the companys mission service philosophy and core values.
  

QUALIFICATIONS

• High school diploma required; some college preferred. One to two years of event planning experience preferably in a restaurant golf club or hotel setting.
  
• Current Food Handler Card and OLCC License preferred.
  
• Proficient in Microsoft Office Suite Google platforms and event management tools. Advanced skills in word processing and spreadsheets.
  
• Exceptional written and verbal communication skills. Ability to effectively present information to clients managers and the public.
  
• Strong mathematical abilities including percentages ratios and cost analysis.
  
• Ability to define problems collect data and draw actionable conclusions.
  
• Adaptable to new tasks and changing priorities with a positive attitude.
  

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

CERTIFICATES LICENSES REGISTRATIONS
Requires a valid Oregon Driver License.

About Troon

Founded in 1990 and headquartered in Scottsdale AZ Troon is the worlds largest professional club management company that specializes in services in golf hospitality and residential communities.âWith more than 900 locations in 45 states and 27 countries Troon is a leading employer in hospitality.âGuided by values that emphasize being infectiously energetic consciously kind and humbly prosperousâTroon offers professionals the opportunity to grow and succeed within a globally respected organization.âLearn more atâ.â

Required Experience:

Manager