Events Coordinator

Essex North Shore Agriculturaland Technical School District is seeking a part-time Events Coordinator to support the work of The Larkin and Districtevents. We are seeking an Events Coordinator to oversee the planning and execution of events while supporting student engagement and maintaining strong community partnerships. The ideal candidate is highly organized customer-focused and passionate about creating exceptional event experiences in an educational setting.

CORI SAFIS and SORI required.

Bilingual preferred.

Position not to exceed 30-hours per week (Benefits eligible)

Qualifications:

• Bachelors degree in Hospitality Event Management Business or related field (or equivalent experience)
• 5 years of event coordination or hospitality experience
• Strong organizational multitasking and problem-solving skills
• Excellent interpersonal and communication skills
• Experience working in a restaurant catering or event venue environment preferred
• Ability to work flexible hours including evenings (events conclude by 9:00 PM)
• Proficiency with event management and standard office software (Microsoft Suite Google Suite Adobe etc).

Duties:

• Coordinate all aspects of events hosted at The Larkin including meetings community functions and special events.
• Serve as the primary point of contact for clients from inquiry through event completion.
• Manage booking inquiries scheduling and event logistics.
• Collaborate with culinary staff and students to plan and execute menu offerings. (breakfast lunch dinner service)
• Develop event timelines room setups and staffing plans.
• Oversee on-site event operations ensuring high-quality service and guest experience.
• Ensure compliance with venue policies including scheduling limits and community considerations. (e.g. event timing and neighborhood impact)
• Coordinate with facilities transportation and security teams as needed.
• Maintain vendor relationships and assist with contract coordination.
• Track event budgets billing and post-event reporting.
• Other duties as assigned by the Superintendent-Director or their designee.

Physical Working Conditions:

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Ability to stand and walk for extended periods during events
• Frequent movement between event spaces kitchen areas and offices
• Ability to lift and/or move items up to 2530 pounds (e.g. event materials supplies)
• Occasional bending reaching and setting up event spaces (tables chairs equipment)
• Ability to work in a fast-paced active environment with moderate noise levels
• Flexibility to work evenings and occasional weekends in alignment with scheduled events
• Work may take place in a variety of settings including kitchens dining areas and event spaces

TERMS AND CONDITIONS OF EMPLOYMENT:

1. This is a 12-month position with hours to be set by theSuperintendent-Directoror designee.
2. Salary and fringe benefits are established by the Superintendent-Director in accordance with the policies established by the School Committee.

Required Experience:

IC