Events Coordinator

• Customer Visits
  • Coordinate and prepare for customer visits including scheduling meeting spaces refreshments tours and hospitality.
  • Ensure they receive a professional and welcoming experience.
  • Coordinate with internal departments to ensure all visit details are prepared in advance.
  • Includes on and offsite company meetings.
• Employee Anniversaries
  • Plan and coordinate employee anniversary celebrations and recognition activities.
  • Track upcoming anniversaries and coordinate appropriate gifts awards or acknowledgments.
  • Work with management and HR to ensure employees are recognized in a timely and meaningful way.
• Employee Birthdays
  • Coordinate company birthday celebrations and employee recognition.
  • Maintain a calendar of employee birthdays and organize cards gifts refreshments or other appropriate celebrations.
  • Ensure celebrations are inclusive and consistent with company practices.
• Company BBQ
  • Plan and coordinate company BBQ holiday gatherings and other employee events.
  • Manage event logistics including catering vendors food and beverages decorations activities entertainment setup and cleanup.
  • Maintain accurate records of expenses.
• Company Annual Orientation
  • Coordinate employee Annual Orientation.
  • Prepare orientation materials refreshments and gifts.
  • Coordinate with HR to ensure all necessary information and activities are included.
• Event Planning & Administration
  • Maintain an annual company events calendar.
  • Coordinate event schedules invitations RSVPs vendors supplies and facilities.
  • Obtain quotes and coordinate with outside vendors as needed.
  • Manage event and invoices.
  • Set up and break down event spaces or coordinate with appropriate staff and vendors.
  • Evaluate events afterward and identify opportunities for improvement.
  • Assist with company tours and introductions to key personnel if needed.
  • This position is responsible for running errands and sourcing all supplies required for events.

• Perform other duties as assigned.

• Previous experience in event coordination hospitality office administration customer service or a related field preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple events and deadlines simultaneously.
• Strong attention to detail.
• Professional friendly and customer-service-oriented approach.
• Ability to work independently while coordinating effectively with multiple departments.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to occasionally work flexible hours for company events.

• Event planning and coordination
• Customer and employee relations
• Hospitality
• Organization and scheduling
• Vendor coordination
• Budget and expense management
• Communication
• Problem solving
• Team collaboration
• Attention to detail

The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

Stahlbush Island Farms Inc is an equal opportunity employer focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race color ethnicity religion gender pregnancy/childbirth age national origin sexual orientation gender identity or expression disability genetic information citizenship veteran or military status marital or domestic partner status or any other category protected by federal state and/or local laws.

Stahlbush Island Farms is an equal opportunity employer program auxiliary aids and services are available upon request to individuals with disabilities.