Events & Brand Coordinator

Firecrawl shows up in the world through events and the things we put in peoples hands. Right now one person runs all of it. We throw pop-ups across the street from the biggest AI conferences take over coffee shops in SoHo host speaker dinners at SFMoMA and design custom gifts and swag that people actually want to keep. The vision and the taste are handled by our Chief of Staff who owns events and brand. What we need is someone who works alongside them to make it all happen the vendor follow-ups the RSVPs the COIs the shipping the run-of-show the merch sourcing and fulfillment the hundred small things that turn a great idea into a flawless execution. Youll be the operational backbone behind a brand that punches way above its size.

Salary: $75000 - $95000 (San Francisco range; see our compensation philosophy at for how we adjust by location)

Equity: 0.01% - 0.05%

Location: San Francisco. Hybrid; on-site presence required around events. (Will require travel at times.)

Job Type: Full-time

Experience Level: Mid-level (2-4 years)

Visa: Sponsorship considered for the right person

About Firecrawl

Firecrawl is the web data infrastructure layer for AI. We turn websites into clean structured data that LLMs and agents can actually use and were one of the fastest-growing AI infrastructure companies in the world. Were a small team shipping at an absurd pace and we believe the way you go to market matters as much as what you build. Our events are a big part of how developers discover and fall in love with Firecrawl.

What Youll Do:

• Own the execution layer of every event: vendor follow-ups contracts chased to signature COIs collected RSVPs tracked shipping and logistics coordinated end to end

• Build and maintain the run-of-show for each activation so nothing falls through the cracks

• Be the day-of operational lead on setup making sure every detail matches the vision

• Source and manage merch and swag production end to end: get quotes manage vendors track proofs hit deadlines and handle fulfillment from order to doorstep

• Keep an eye on merch inventory and reorder timelines so were never scrambling before an event

• Keep vendors moving and on schedule so deadlines never slip quietly

• Track every open logistics item across multiple events and merch runs at once and surface risks early

• Keep the trains running so we can keep pushing the creative direction further together

What Were Looking For

Ferociously organized. This is the whole job. You track dozens of moving pieces across multiple events without dropping any of them and you have a real system for it not just good intentions. Things dont slip when youre on them.

Reliable to a fault. When you own something it gets done and nobody has to chase you. The thing were buying is the ability to stop worrying whether a detail got handled. References will confirm youre the person who never lets the ball drop.

Fast low-ego and energized by execution. You genuinely like making someone elses vision real. Youd rather perfect than originate you take direction well and you move quickly without needing every step spelled out.

You sweat the small stuff. Youre the person who catches the typo on the menu and notices the name tags are out of order. Details are not beneath you theyre the point.

Backgrounds that often do well: events coordinators production assistants executive assistants whove owned event logistics anyone whos been the dependable operational engine behind something complex.

What Were NOT Looking For

• Someone who doesnt light up when handed a list and the freedom to crush it

• Anyone youd have to chase or remind

• People who need a fully-scoped checklist before they can move

A Note On Pace

Were a small team doing a lot. Roles here are loosely defined on purpose youll own things that dont have a clear owner yet and thats a feature not a bug. Events move fast and things break on the day so we need someone who stays calm when the AirTags are arriving on Sunday and the dinner is Monday. If you want to be the operational force behind some of the most talked-about activations in AI lets talk.

Benefits & Perks

Available to all employees

$75000 - $95000 (San Francisco range; see our compensation philosophy at for how we adjust by location)

Own a piece Up to 0.05% equity in what youre helping build

Generous PTO 15 days mandatory anything after 24 days just ask (holidays excluded); take the time you need to recharge

Parental leave 12 weeks fully paid for moms and dads

Wellness stipend $100/month for the gym therapy massages or whatever keeps you human

Learning & Development Expense up to $1000/year toward anything that helps you grow professionally

Team offsites A change of scenery minus the trust falls

Sabbatical 3 paid months off after 4 years do something fun and new

Available to US-based full-time employees

Full coverage no red tape Medical dental and vision (100% for employees 50% for spouse/kids) no weird loopholes just care that works

Life & Disability insurance Employer-paid short-term disability long-term disability and life insurance coverage for lifes curveballs

Supplemental options Optional accident critical illness hospital indemnity and voluntary life insurance for extra peace of mind

Doctegrity telehealth Talk to a doctor from your couch

401(k) plan Retirement might be a ways off but future-you will thank you

Pre-tax benefits Access to FSAs and commuter benefits (US-only) to help your wallet out a bit

Pet insurance Because fur babies are family too

Available to SF-based employees

SF HQ perks Snacks drinks team lunches intense ping pong and peak startup energy

E-Bike transportation A loaner electric bike to get you around the city on us

Interview Process

1. Application Review Tell us about events youve helped run and the logistics youve owned. A quick note on what excites you about this role specifically.

2. Intro Chat (20 min) Quick alignment call. Well talk about how you stay organized how you handle a dozen moving parts at once and what youd want to tackle first.

3. Working Session (45 min) A real logistics scenario. Well look at how youd plan track and de-risk an actual Firecrawl event and how you think when something goes sideways.

4. Paid Work Trial (1-2 weeks) Own a slice of a real upcoming event. We evaluate on follow-through organization and how you handle ambiguity and pressure.

5. Decision We move fast after the trial.

If you want to be the operational backbone behind events that make a small company impossible to ignore this is your shot.

Apply now and lets set something on fire.

Required Experience:

IC