Event Specialist

Event Specialist

This is a hybrid role working at home and also in an office/onsite. Candidates must be based near Washington D.C. to be considered for this job.

Were PRA the leading destination management company (DMC) with 45 years of experience across 32 states and 100 destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect inspire and endure. We love-and have fun-doing it.

If youre curious bold and ready to build standout experiences youll find your place here.

Summary

The Event Specialist is a hybrid role that combines the creativity of program design with the operational expertise of event production. This role works in close partnership with the sales team to design innovative event solutions while also managing the logistical details that bring them to life. The Event Specialist is client-facing supplier-focused and a key driver of both memorable attendee experiences and seamless program execution.

Primary Responsibilities

• Collaborate with Sales to develop compelling proposals presentations and attendee experiences that align with PRA brand standards and client goals
• Create detailed program designs across areas such as transportation registration gifting tours and activities teambuilding offsite venues dine-arounds professional staffing and other tactical service offerings
• Research source and vet venues and supplier partners maintaining strong industry relationships and staying ahead of trends
• Attend monthly Creative meetings and Event Producer meetings
• Prepare and manage program budgets costings and line-item details with accuracy identifying opportunities for efficiencies and cost savings
• Contribute to product innovation ensuring sales tools resource materials and pricing guides remain current and relevant
• Serve as the primary client contact from contract through program delivery ensuring clear communication proactive updates and exceptional service
• Manage logistical operations including supplier contracting field staff scheduling billing invoicing and program documentation
• Confirm negotiate and finalize supplier arrangements ensuring service expectations pricing and contractual terms are met
• Conduct pre-conference meetings and oversee on-site event execution troubleshooting and problem-solving in real time to guarantee success
• Supervise train and direct Field Staff ensuring they are well-prepared and equipped to deliver the program vision
• Strategically monitors program financial health adjusting as needed to meet business goals
• Completion of all program production paperwork such as trip sheets check requests service agreements invoicing job costing expense reports etc.
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

• Bachelors degree or equivalent relevant experience
• 3 years of experience in event design planning and/or production. DMC hospitality corporate meetings or incentive travel background preferred
• Strong creative thinking with proven operational and logistical management skills
• Exceptional interpersonal and communication abilities with clients supplier partners and internal teams
• Ability to multitask across multiple programs manage shifting priorities and maintain keen attention to detail
• Proficiency in budgeting financial reporting and contract negotiation
• Demonstrated ability to lead cross-functional teams and field staff with professionalism and clarity
• Knowledge of local venues attractions and supplier partners with the ability to source new and innovative options
• Flexibility to work evenings weekends and holidays as business needs dictate

Salary: $70000-$75000 plus bonuses. Benefits package includes Medical Dental and Vision insurance Company-sponsored Life Insurance and Short/Long Term Disability Insurance 401(k) with Match Parental Leave Cell Phone and Home Internet Stipends Paid Vacation Sick Leave and Holidays Pet Insurance Flexible Spending Accounts and other optional benefit coverages.

Required Experience:

IC