Event Services Coordinator

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

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About the Opportunity:

The Event Services Coordinator is responsible for coordinating and delivering a wide variety of meetings conferences trade shows consumer events and public events held at Westside Commons. Following contract execution this position serves as the primary client liaison guiding clients through the planning process while coordinating event logistics with service providers and internal teams to ensure the event is delivered safely efficiently and in accordance with contractual commitments. The Event Services team works collaboratively with Business Development Operations Facilities and external providers of Food & Beverage Audio Visual Janitorial and public safety partners to deliver high-quality event experiences while supporting the mission of Westside Commons and Washington County.

This position does not follow a traditional MondayFriday 8:00 a.m. to 5:00 p.m. work schedule. Hours are determined by the event calendar and regularly include early mornings evenings weekends and holidays. While the position includes planning client communication and administrative responsibilities it also requires significant on-site presence coordinating event logistics supporting clients and working directly with event operations before during and after events. Candidates should expect a highly visible hands-on role that spends substantial time throughout the venue rather than primarily in an office setting.

Ideal Knowledge Skills and Abilities (KSAs):

• Knowledge of event planning principles venue operations and customer service best practices.

• Ability to coordinate multiple projects simultaneously while managing competing priorities and deadlines.

• Ability to establish and maintain effective working relationships with clients vendors contractors and internal stakeholders.

• Strong written and verbal communication skills with the ability to present information clearly and professionally.

• Ability to interpret contracts event requirements policies procedures and operational guidelines.

• Skill in identifying issues exercising sound judgment and implementing effective solutions in a fast-paced environment.

• Ability to organize prioritize and maintain accurate records while paying close attention to detail.

• Ability to work independently and collaboratively in a dynamic environment including evenings weekends and holidays as required.

To review the complete classification including the full list of knowledge skills and abilities (KSAs) associated with this position use this link: Event Services Coordinator Class Spec

Minimum Qualifications

Education and Experience:

• Four (4) years of professional-level experience coordinating and operating large events such as fairs conferences/meetings or expositions; OR

• An Associate Degree in business or public administration marketing event management or related field AND two (2) years of professional-level experience coordinating and operating large events such as fairs conferences/meetings or expositions.

Additional Requirements

• Some positions may require a valid drivers license and an acceptable driving record per Washington County policy.

• Must have the ability to become AED and CPR certified within the first 90 days of employment.

About the Department/Division:

Westside Commons is a division of Washington Countys Facility Fleet & Parks Department and operates as an enterprise fund. The division manages the Wingspan Event & Conference Center Washington County Fairgrounds and the annual Washington County Fair event. Westside Commons hosts more than 500 events annually to support the divisions mission of serving the community and maintaining long-term financial stability.

Selection Process:

You can review our standard selection process here.

Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting selecting and advancing employees is based on knowledge skills and abilities. Our organization embraces innovation collaboration and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans Preference:
If you are a Veteran and would like to be considered for Veterans preference for this recruitment please review the instructions using this link:Veterans Preference Points.

Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources or email: at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application:
You will be advised by email of your status at each step in the application process from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions appropriate bargaining processes will be utilized prior to implementation.

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