Event Production Coordinator

Department:University Marketing and Communication

Reports To:Assistant Director of Event Production

Status:Non-Exempt

The Event Production Coordinator plays a key role in delivering high-quality live event experiences. This position is essential in organizing and preparing university venues for a variety of events such as performances meetings conferences and special functions. This role collaborates closely with other university departments to ensure all activities align with the institutions mission and objectives. Key responsibilities include actively running sound lighting and video projection consoles but also managing event logistics cultivating vendor relationships and overseeing all phases of event execution from initial planning to post-event review. Strong communication with stakeholdersincluding faculty staff students and external guestsis crucial for delivering outstanding event experiences. Additionally this role designs sets up and operates staging lighting and audio/visual elements while also handling room layouts and inventory for event resources. This position requires excellent organizational skills and the ability to juggle multiple projects independently.

• Manage and assist with the set-up tear-down operation maintenance storage and inventory control of sound lighting staging truss special effects equipment tents tables and chairs and other event-related equipment.
• Actively run audio lighting and video projection consoles installed at multiple locations on campus.
• Operate design & fabricate audio lighting staging and visual set-ups.
• Maintain event resources such as room layouts and stage plots.
• Direct large-scale events and multiple priorities as well as follow directions and procedures.
• Effectively schedule and supervise workers including student and volunteer staff performing on-site work (A/V lighting etc.) in support of events.
• Assist in purchasing sound lighting and other equipment for various buildings and locations on campus.
• Expected to actively participate in ongoing professional development through a combination of hands-on training online resources (such as instructional videos) and off campus learning opportunities to continuously build technical and event production expertise.
• Collaborate and consult with providing support in the planning of events from initial conception through execution and post-event evaluation.
• Provide insight into optimal designs layouts and aesthetics for events.
• Facilitate and coordinate the use of outside vendors for event related purposes and ensures vendor compliance with university policy and procedure.
• Transport and tow Event Production equipment with university golf carts in a safe and professional matter.
• With the direction of the Assistant Director of Event Production implement new procedures to help optimize and streamline event planning processes and policies.
• Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University integrating your Christian faith into your role and responsibilities.
• Embrace the mission vision and values of Fresno Pacific University affirm the FPU Faith Expectations and support the ideals and practices articulated in The Fresno Pacific Idea
• Uphold and advance Fresno Pacific Universitys commitment to Christ-centered higher education holistic student development and serving diverse communities.
• Complete tasks timely with work that is comprehensive complete and accurate
• Communicates clearly listens attentively and seeks to understand others
• Collaborates productively with colleagues of varying skillset
• Other job duties as assigned

Required:

• Minimum of 2 years experience in production teams stage management or special event set-up and operations.
• Familiarity and knowledge of event technology including sound/lighting live streaming and event registration platforms.
• Able to work various shifts including nights weekends and holidays as required.
• Ability to communicate and share expectations with various stakeholders including students staff faculty and guests of the university.
• Ability to be capable confident and creative with tasks given.
• Demonstrate strong organizational skills attention to detail and the ability to effectively coordinate multiple priorities and complex projects concurrently.
• Ability to work with minimal supervision and exercise good judgment in decisions.
• Must be flexible and able to handle and work with interruptions.
• Adept experience in lighting and sound systems staging and scenery.
• Proficient in using standard office software such as Word Excel and Outlook
• Customer service orientation and the ability to communicate effectively and in a warm professional manner
• Attendance and punctuality.
• Strong communication and interpersonal skills.
• Ability to travel as necessary for out-of-town appointments meetings and conferences
• Valid California drivers license

Preferred:

• Bachelors Degree
• Familiarity and knowledge of ASTRA scheduling software.
• Familiarity and knowledge of FileMaker Pro software.

Environmental Conditions:

• Exposure to excessive noise dust fumes vibrations and temperature changes including hot cold and wet conditions at least fifty percent (50%) of the time.
• Frequent use of a computer.
• Frequently work at a fast pace with unscheduled interruptions.
• Drive personal or University vehicles to appointments
• Public Contact requiring professional apparel personal hygiene and grooming.

Physical Demands:

• Perform the following with or without reasonable accommodation:sit stand climb and walk for extended periods of time; drive a vehicle and other motorized equipment; bend kneel and reach; work at heights in excess of 30 feet; hear and speak at normal levels to communicate effectively with others and determine proper sound levels and equipment settings during events; near and far visual acuity and depth perception; and dexterity of hands and fingers to operate equipment.
• Perform analytical and cognitive thinking and decision making.
• Approximately 25% of this positions duties require use of a computer.
• Must be able to lift up to 75 pounds.
• Based on the main campus of Fresno Pacific University.

$45780.00 to $53040.00 is the annual starting salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications experience and internal addition to compensation FPU offers a competitive benefits package.

Reserving its rights as a religious institution Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race color national origin ethnicity sex age or disability or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability you should contact FPUs Human Resources Department at . As a religious institution the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith the FPU Idea and the Universitys governance by the Pacific District Conference of Mennonite Brethren Churches.