Event Planner

Emerald is seeking an Event Planner to join Connecting Point Marketing Group (CPMG) team from Rye NH. CPMG produces events to connect buying executives and suppliers across many industries focusing on developing mutually beneficial relationships and business partnerships.

CPMGs events are high-touch personalized and designed to produce unique interactions that drive innovation collaboration and the advancement of the industries they serve.

The Event Planner is responsible for operational and financial aspects of three or more events each year including managing vendors contracts budgets and planning and execution of event logistics. Communication is key in this role as the Event Planner will communicate regularly with internal and external partners and customers about progress challenges and any changes occurring throughout the event cycle to effectively execute the Event addition the Event Planner will be the primary contact for hotel partners DMC F&B and AV and support fulfillment of onsite sponsorships.

CPMG is a team of passionate people inspiring growth. The best candidate for this position will be a creative proactive communicator with the ability to organize prioritize and anticipate needs in a fast-paced environment. Candidate must demonstrate a commitment to camaraderie and collaboration and work every day to inspire your team external partners and providers.

Responsibilities

Manage Event hotel contracts including elements such as room blocks attrition projections if applicable banquet orders event rooms décor signage and other onsite functions; serve as direct liaison with venue staff providing guidance and direction throughout the event

Serve as main point of contact for partners including AV DMC photographer display vendor transportation

Support fulfillment of onsite sponsorship elements ensuring all deliverables are met as per sponsor contract

Track and reconcile Event budgets ensuring accuracy in anticipated expenditures process event bills in timely manner and in compliance with Emerald procedures

Lead on-site pre-convention meeting with venue and onsite staff

Manage room block including executive room assignments suite assignments no show reports reinstatement of rooms as needed; overall room block management.

Oversee travel and hotel arrangements for executive attendees and staff for all assigned Events

Design build communicate and execute on social functions to maximize networking opportunities and enhance attendee experience

Manage changes as they arise with transportation room assignments special requests etc.

Process all invoices for contracted services code and forward to accounting for payment

Update post event documents including Event Summary Sheets Past Themes and Activity tracking sheets; timely input of your portion(s) of these tracking documents post-event to continue to build and maintain historical data

Provide exceptional customer service/support pre-Event onsite and post-Event and proactively troubleshoot when necessary

Network with resorts hotel contacts associations other Event firms etc. to find new resources and uncover fresh ideas

Requirements

6 years experience in corporate event management budgeting build/manage hotel specifications menu creation and other event planning logistics

Bachelors degree desired

CMP certification desired

Proven record of accomplishment of event budget development/management

Meticulous attention to detail

Working knowledge of budget management RFP process and venue planning tools as well as Microsoft Office suite

Excel expertise required experience with Salesforce desired

Comfortable working independently in a fast-paced dynamic environment

Enthusiastic and outgoing exceptional communicator and ability to work well with everyone

About Emerald

At Emerald we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences and we are intentional about ensuring a positive hiring experience for everyone. Our job postings dont contain experience inflation and most dont require college degrees. Instead theyre crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by trained hiring teams.

COMPENSATION & BENEFITS

Target Compensation: $60000

Please note that this range reflects a reasonable estimate of the target compensation for this position. This range may ultimately vary based on a candidates qualifications and may be higher where required by applicable law.

We offer a competitive benefits package designed to strengthen our employees physical and mental health including unlimited vacation for exempt employees flexible working locations 401(k) plan with a company match medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits parental and caregiver leave dependent commuter and FSA benefits professional development programs like Toastmasters and mental wellness tools.

If you need accommodation in our application process or have questions about our posted salary range please email our Talent Acquisition team at