Event Planner Midwest Region

• Coordinate all travel and lodging arrangements for event personnel including staff judges and other event support roles for camps competitions and related events.

• Work closely with external suppliers and vendors as needed (hotels travelagency etc.)

• Serve as the primary point of contact for event timekeeping and payroll administration ensuringaccurate compliant andtimelyprocessing of employee compensation.

• Monitor staffing hours schedules overtime and meal/rest break compliance proactivelyidentifyingand addressing potential labor and wage-and-hour risks.

• Audit timecards and payroll records investigate discrepancies resolve missedpunchesand payroll exceptions and ensure all corrections are completed prior to payroll deadlines.

• Partner with event leadership and managers to support timecard approvals documentation labor budget adherence and compliance with company timekeeping policies and procedures.

• Partner with Staffing Directors to confirm staff for competitions and communicate closely with event personnel prior to planning staff assignments housing and travel.

• Communicatetravel and all necessary event information to staff and judges prior to the event.

• Assistwithcollaborating with the Event Coordinator and other office staff to ensure best practices are followed.

• Assistand/or schedule box office staff and/or manage internal ticket systems and admissions reporting as needed.

• Responsible with preparing pertinent post event details and financial information with Event Coordinator and/or Finance Manager

• Assistwith budgeting and forecasting pre-event financials with Event Coordinator

• Drive achievement of travel targets by proactively adjusting schedules andlogisticstomaintainalignment with operational goals.

• Maintainrelationships with groups and staff from events to increase retention

• Organize ground transportation for event personnel by coordinating travel manifest based on arrivals and departures.

• Assistwith evaluatingstaffintent to work each season andestablishstaff pay rates based on years of service.

• Serves in a mid-level management and/or support role at events.

QUALIFICATIONS

Knowledge/Skills/Abilities

• Knowledge ofSalesForce UKG Workday Varsity University LMS and Concur including how to pull reports and input data.

• Strong fluency in Microsoft ExcelSharepoint and Adobe along with other Microsoft Office programs.

• Excellent verbal and written communication skills.

• Ability to work independently and as a team.

• Ability to multi-task and work efficiently.

• Strong organizational skills and attention to detail.

• Strong time management and attention to timelines.

Education/Experience

• Bachelors degree in business or related field or equivalent work experience.

• Experience of at least 3 years in eventspreferred.

• Cheer or Dance experience preferred.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While notparticipatingin aneventthis joboperatesin a professional office environment.Largely asedentary role with some filing requiring the ability to lift files open filing cabinets and bending or standing on astoolas necessary. Ability to sit or stand forlong periodsthrough meetings and while operating office equipment PCs laptop telephone will be.

Duringeventsthe ability to stand and walk forlong periodsof time (5 hours plus) is. The ability to communicate with customers and colleagues using the following but not limited to radio walkietalkie textmessageand email is. The ability to lift bend push pull and manipulate equipment that is a minimum of 30 lbs. is.