Event Manager

Job Description

The Event Manager serves as the primary point of contact for planning coordination and execution of college-wide and advancement-related events within the Pamplin College of
Business. This position is responsible for delivering high-quality strategically aligned events that enhance stakeholder engagement support advancement goals and elevate the colleges brand.

The Event Manager collaborates closely with internal stakeholders external partners and student teamsparticularly from the Hospitality and Tourism Management (HTM) programto deliver innovative professional and seamless event experiences.

Key responsibilities for this role will include:

Event Planning and Execution -
-Lead the planning and execution of college-wide events including donor engagement leadership events academic ceremonies and other signature events.
-Develop event timelines budgets logistics and staffing plans while coordinating venues vendors catering technology and on-site operations.
-Partner with college leadership Advancement and academic units to deliver high-quality events that align with Pamplins strategic priorities and branding.
-Evaluate event outcomes and implement continuous improvements.

Operational Coordination and Logistics -
-Serve as the primary point of contact for college event planning and logistics.
-Manage vendor relationships contracts and event procedures while ensuring compliance with university policies and budget guidelines.

Student Engagement and Supervision -
-Coordinate student involvement in event planning and experiential learning opportunities.
-Supervise and mentor student employees and project teams.

Budget and Resource Management -
-Develop and manage event budgets monitor expenditures and identify opportunities to improve efficiency and maximize resources.

Work Location & Flexibility:
This position will be based in Virginia Techs Blacksburg Campus. To ensure comprehensive training and integration into our college culture the position will be fully on-site for the first six months. After this period the role may shift to a hybrid schedule with up to one day of telework per week subject to departmental needs. Some travel may be required.

Required Qualifications

-Bachelors degree in event management hospitality business administration communications or related field and/or significant experience in event management.
-Demonstrated experience in event planning coordination or program management.
-Strong organizational skills with the ability to manage multiple projects simultaneously.
-Excellent communication and interpersonal skills with a customer-service mindset.
-Ability to work independently while collaborating effectively with diverse stakeholders.
-Flexibility to work occasional evenings or weekends in support of events.

Preferred Qualifications

-Experience in higher education advancement or nonprofit event planning.
-Experience working with student teams or experiential learning programs.
-Knowledge of hospitality or event management best practices.
-Demonstrated ability to manage complex high-visibility events.

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience

Hours per week

40

Review Date

7/27/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.