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Event Logistics Internship

500 Festival

Job Location:

Indianapolis, IN - USA

Weekly Salary: USD 500 - 500

Posted: 3 September 2026 (10 days ago)

Application Deadline: 2 December 2026

Vacancies: 1 Vacancy

Job Summary

500 Festival Event Logistics Internship Spring 2027

January 12 June 3 2027

Supervisor: Michael Spagnolli Program & Event Manager

Are you looking to make a BIG impact in the city of Indianapolis The 500 Festival is looking for 11 interns to help produce the greatest series of programs and events! 500 Festival interns experience a behind-the-scenes look at the Month of May in Indianapolis and assist in the planning and execution of 500 Festival events and programs while gaining valuable industry insight.

Areas of Focus: Event operations and warehouse logistics prior to and during 500 Festival events and programs. The position will support every event professional in planning and executing their events. This position covers all aspects of the event operations department of the 500 Festival.
Hours Requirement: Internship positions are considered full-time with 40 hours per week -office or warehouse work hours are generally 8:30 am 5:00 pm Monday through Friday. Must have the stamina to work long hours and must be willing to work an irregular schedule which will include weekends evenings and every weekend in May.
Compensation: Intern will earn a weekly stipend of $500. Stipend will be paid at the end of each month. No relocation or housing assistance is provided.

The 500 Festival is a not-for-profit organization that was created in 1957 to produce events and programs that celebrate the spirit and legacy of the Indianapolis 500 and foster a positive impact on the city of Indianapolis and state of Indiana. Today the 500 Festival has grown to become one of the nations largest and most respected festivals engaging more than half a million people throughout its events and programs each year. Events include the 500 Festival Mini-Marathon the 500 Festival Parade and so many more!

Ideal Candidates:

Have an interest in the event industry is proactive and is a self-starter in the execution of assigned responsibilities.
Require strong organizational skills with a desire to be a team player.
Possess understanding of Microsoft Office products and have strong written/verbal communication skills.
Must be flexible and willing to put in additional hours as needed prior to and especially during the month of May for all 500 Festival events. This would include the ability to work up to 14 hours per day and 90 hours per week during the peak event times.
A good amount of time will be spent at the 500 Festival warehouse before events organizing and loading supplies for the various events and programs with fellow interns and staff. The candidate will attend 500 Festival events in a support role to the event director. They will spend time each week in the office with staff and other interns planning future events and attending necessary meetings.

Responsibilities:

Assist with the planning and logistical execution of 500 Festival events and programs
Support the development and implementation of event timelines checklists and production schedules
Coordinate with internal departments to ensure event needs are met
Communicate with vendors suppliers and service providers to confirm event logistics and deliverables
Procure and manage event supplies equipment and materials from approved vendors based on event needs
Serve as a warehouse coordinator for the Mini-Marathon and other 500 Festival events and activities including shipping and receiving and coordination of load-in and load-out schedules
Help manage event inventory supplies and equipment including preparation transportation and on-site setup
Maintain a neat clean and orderly warehouse and event workspaces
Participate in on-site event production for all events and programs including setup operations troubleshooting and teardown which may include early mornings and late nights
Work frequently outdoors and assist with event operations in a variety of weather conditions including heat cold and rain
Assist with drafting event materials such as operations manuals maps and run-of-show documents
Provide general administrative support to the Operations team and supervisors as needed
Serve as an ambassador for the 500 Festival providing excellent customer service and promoting a positive experience for participants and guests
Other responsibilities as assigned

Requirements:

Training and/or experience in meeting/event planning recreation tourism marketing special events or a related field is recommended.
Ability to drive and operate a forklift pallet jack and box trucks. (500 Festival is willing to give instruction)
Must be able to lift at least 60lbs.
Must be able to stand and sit for long periods of time.
Must have a valid drivers license with a clean driving record.
Must be comfortable communicating with various individuals and groups ranging from volunteers to board members.
Must have a working knowledge of computers and Microsoft Office.
Must be available to work long hours including weekends.
Must have the ability to work on projects individually and as a team.

Application Process:

Candidates with directly relevant skills and background are encouraged to apply with a cover letter and resume.
Interviews will be conducted on a rolling basis as applications are received.
Interviews will be conducted via Microsoft Teams or in-person. The format will be determined by the supervisor and based on location and availability.
We may also consider your application for other positions as part of our recruitment process.

Benefits:

Experience a behind-the-scenes look at the Month of May in Indianapolis.
Hands-on industry experience.
500 Festival branded apparel.
Two tickets to the Lucas Oil 500 Festival Parade
Two tickets to the 111th Running of the Indianapolis 500 presented by Gainbridge.

Required Experience:

Intern

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