Event Coordinator

College of Nursing:

A leader in nursing education for more than 40 years UCF College of Nursing is doing more to ensure a healthier future for all. With a new permanent home at UCFs Academic Health Sciences Center we have the space to prepare more Knight nurses with academic excellence and an opportunity to impact more lives with innovative interdisciplinary research.

The Opportunity:

The Event Coordinator for the College of Nursing (CON) supports and promotes the College to both internal and external audiences as part of the Marketing & Events team. Reporting to the Event Manager this position assists in planning coordination and execution of College of Nursing events and activities in alignment with the Deans Office priorities. The Event Coordinator supports the Event Manager and coordinates with nursing students faculty staff internal teams and event participants to provide excellent event experiences and customer service.

Responsibilities:

Event Planning & Coordination:

• Partner closely with the Event Manager to coordinate and execute a wide range of recurring and special events for the College of Nursing including student ceremonies donor events orientations intensives building tours celebrations internal meetings and other related activities.

• Collaborate with internal stakeholders such as Academic Health Sciences Campus teams facilities housekeeping IT logistics the Deans Office advancement alumni relations and regional campuses to ensure seamless event planning and execution.

Event Logistics & Vendor Coordination:

• Coordinate logistics for on- and off-campus events working with internal partners vendors and external stakeholders.

• Facilitate hospitality and facility requests particularly for events hosted at the Dr. Phillips Nursing Pavilion.

• Support catering coordination including vendor communication and service execution.

• Research and source vendors venues décor and event supplies to meet event needs and objectives.

• Coordinate event registration setup and logistics through designated platforms and websites.

On-Site Event Execution:

• Provide on-site support for events including setup breakdown and overall coordination.

• Support oversight of vendor activities staff and student volunteers during events to ensure smooth operations.

• Manage attendee check-in and registration processes.

• Troubleshoot and resolve issues or emergencies in real time.

• Maintain flexibility to work early mornings evenings and weekends as event schedules require.

Administrative Support & Reporting:

• Maintain organized systems for tracking event logistics documentation and communication.

• Track and update event records including programs attendance sheets contact lists expenses invoices and related materials.

• Review invoices and submit for processing in accordance with administrative procedures.

• Monitor and respond to inquiries through the Nursing Events shared inbox.

• Track event performance metrics compile reports and support post-event evaluations including survey development and analysis.

Promotional Materials & Inventory Management:

• Serve as primary point of contact for sourcing ordering distributing and tracking College of Nursing branded promotional items and event supplies.

• Maintain accurate inventory records and ensure availability of materials for upcoming events.

Team Support & Additional Responsibilities:

• Cross-train with marketing and events team members to provide consistent support across initiatives including media room coverage and marketing-related activities as needed.

• Perform physical tasks related to event setup including lifting and transporting materials up to 35 pounds.

• Perform other duties as assigned to support departmental and organizational needs.

Minimum Qualifications:

Bachelors or Masters degree and 2 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 2 years of experience planning and executing events in a professional setting such as live events hospitality corporate nonprofit or higher education environments.

• Demonstrated experience in customer-facing roles with the ability to engage and communicate with variety of audiences such as students families faculty staff corporate partners donors and/or community organizations.

• Strong project management skills with the ability to coordinate multiple events simultaneously across varying scales and audiences.

• Proficiency with event management software or registration platforms (e.g. Qualtrics Mailchimp Eventbrite or similar) and Microsoft Office Suite (e.g. Word Excel PowerPoint Outlook Teams) and/or comfortable with learning new software/technologies.

• Degree in Hospitality Management Event Management Communications Marketing Theatre or a related field.

Additional Application Materials Required:

In addition to your application we encourage a resume and cover letter.

Optional: Applicants are welcome but not required to submit supplemental materials demonstrating event planning or coordination experience. Examples may include portfolios event photos programs promotional materials event timelines/schedules or other relevant work samples from previous professional academic volunteer or personal events. Please combine materials into a single PDF attachment and redact or exclude any confidential proprietary or sensitive information prior to submission.

Special Instructions to the Applicants:

• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

• UCF College of Nursing is located at the Dr. Phillips Nursing Pavilion on UCFs Academic Health Sciences Campus in Lake Nona. Address: 6825 Lake Nona Blvd. Orlando FL 32827. Parking with valid UCF parking pass is available in the lot and shuttle service is available from Main Campus to the College of Nursing.

• Position requires a valid Class E drivers license. This position may involve driving to various locations on and off campus to conduct University business.

Are you ready to unleash YOUR potential

As a next-generation public research university and Forbes-ranked top employer in Florida we are a community of thinkers doers creators innovators healers and leaders striving to create broader prosperity and help shape a better future. No matter what your role is when you join Knight Nation youll play an integral role at one of the most impactful universities in the country. Youll be met with opportunities to connect and collaborate with talented faculty staff and students across 12 colleges and multiple campuses engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow youll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and youll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages including Medical Dental Vision Life Insurance Flexible Spending and Employee Assistance Program

• Paid time off including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts including tickets to many Orlando attractions

• Education assistance

• And moreFor more benefits information view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting it is UCFs expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position please call or email .

For general application or posting questions please email .