Event Coordinator & Banquet Captain

Event Coordinator & Banquet Captain

Medora ND

THE THEODORE ROOSEVELT PRESIDENTIAL LIBRARY FOUNDATION

Believe you can and youre halfway there. Theodore Roosevelt

Since 2014 the Theodore Roosevelt Presidential Library Foundation (TRPLF) has been planning and building a bold next-generation presidential library in Medora North Dakota. Opening in conjunction with Americas 250th anniversary on July 4 2026 the Theodore Roosevelt Presidential Library (TRPL) will be a peoples libraryone that brings Roosevelts values of leadership citizenship and conservation to life while inspiring visitors to think boldly care deeply and live passionately.

About the Role

The Event Coordinator & Banquet Captain is a dual-role position responsible for both the advance planning and onsite execution of events hosted at the Theodore Roosevelt Presidential Library. This position bridges strategic coordination with hands-on leadership during live events ensuring seamless delivery from initial planning through final breakdown.

Working closely with the Director of Events and Protocol this role supports private rentals donor events institutional programs and special occasions with a particular emphasis on food-and-beverage service excellence guest experience and operational precision.

Core Competencies

• Banquet & Service Leadership (Primary): Proven ability to lead onsite banquet operations manage service staff and uphold high foodandbeverage standards throughout live events.
• OnSite Decision Making: Strong judgment and confidence to make real-time decisions that protect guest experience timing and service quality.
• Hospitality & Guest Experience: Service-driven mindset with a focus on professionalism warmth and attention to detail.
• Team Direction & Communication: Ability to clearly direct staff volunteers and vendors before and during service.
• Operational Precision: Attention to cleanliness presentation service flow and space transitions during events.
• Event Coordination Support (Secondary): Capacity to support advance planning logistics and communication as needed to ensure successful execution.

Responsibilities

Banquet Captain (On-Site Execution (60%)

• Lead on-site banquet and event operations during assigned events.
• Supervise and direct event service staff volunteers and contracted personnel as needed.
• Oversee food and beverage service including setup timing service flow and breakdown.
• Ensure service standards cleanliness and presentation meet TRPL expectations.
• Serve as the primary on-site troubleshooter responding to guest needs and resolving issues quickly and professionally.
• Coordinate closely with kitchen staff caterers and event leadership during live service.
• Train coach and onboard banquet staff (and volunteers as applicable) on service standards room diagrams timing guest engagement and safety expectations.
• Conduct event wrapup ensuring proper breakdown inventory accountability and restoration of event spaces.

Event Coordination (Pre-Event & Planning (40%)

• Assist with the development and execution of event plans timelines and layouts.
• Serve as a point of contact for clients regarding logistics schedules and service details.
• Coordinate with vendors caterers rental partners AV providers and internal teams.
• Manage event logistics including room setup décor catering signage special guests equipment and transportation.
• Ensure compliance with insurance legal health and safety requirements.
• Assist with budgeting expense tracking and post-event reporting.

Education & Experience

• Bachelors degree in hospitality management Event Management Communications or a related field preferred; equivalent experience considered.
• 5 years of experience in event coordination banquet operations hospitality or catering environments.

• Demonstrated experience leading on-site events such as dinners receptions weddings or donor functions.
• Proven ability to manage vendor relationships and oversee food-and-beverage service.
• Familiarity with event management software (e.g. Cvent Eventbrite) and Microsoft Office / Google Workspace.
• Strong written and verbal communication skills.
• Ability to lift and move objects up to 30 pounds.
• Combination of office-based planning work and hands-on event execution.
• Flexibility to work evenings weekends and holidays based on event schedules.
• Occasional travel for off-site events may be required.

Benefits

Full benefits include 403(b) medical dental and vision insurance life insurance short- and long-term disability 20 days of paid time off and 10 paid holidays.

Salary range: $60000 $65000 commensurate with experience.

EEO Statement

The Theodore Roosevelt Presidential Library Foundation (TRPLF) is committed to creating a diverse equitable and inclusive environment. TRPLF does not discriminate based on race sex color religion age national origin marital status disability veteran status genetic information sexual orientation gender identity or any other reason prohibited by law as a provision of employment opportunities and benefits.

Reasonable Accommodation

The Theodore Roosevelt Presidential Library is committed to creating a welcoming inclusive and accessible environment. If you require a reasonable accommodation to complete your application participate in an interview or otherwise navigate our hiring processplease email Our team will connect with you to explore the best way to support your experience.