Estimating Administrative Assistant
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Job Summary
The future you want is within reach. Lets build it together.
At PCL Construction Inc. part of the PCL Family of Companies (PCL) we dont just build projectswe build opportunities careers and communities. We are 100% employee-owned every employee has a stake in our success and that shared commitment drives how we work grow and lead in the construction industry.
Were a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in whats next in construction we are investing in whats next for your career.
As a Estimating Administrative Assistant for PCL Construction Tempe Arizona youll have the opportunity to make an impact by keeping our estimating process running smoothly. Youll coordinate bid documentation maintain project information track project updates and provide the administrative support that helps our estimating team deliver accurate timely bids.
Why Choose PCL
Choose a career with rewards that matter. PCLs total rewards are designed to support your growth well-being and future successbecause when you succeed we all do.
Our offerings could include:
- Employee ownership opportunities that build long-term value
- Annual discretionary performance bonuses
- 401(k) with company match
- Industry-leading medical dental and vision benefits
- Prescription drug coverage and telemedicine services
- Life AD&D and disability insurance
- Paid parental leave and family care support
- HSA or FSA for healthcare dependent care and transportation
- Mental health and wellness support including Employee Assistance Programs
- Career growth pathways leadership development and mentorship programs
- Access to world-class training through PCLs College of Construction and professional development courses
- Ongoing opportunities to learn new skills explore different roles and grow your career across sectors and regions
Heres how a Estimating Administrative Assistant for PCL Construction Inc. within Civil West contributes to our team:
Responsibilities
Document & Bid Preparation:
- Compile and assemble bid documents including plans and specifications.
- Organize and maintain project folders with proper version control and file naming standards.
- Ensure all bid-related documents are complete and accessible to the estimating team.
Addenda Tracking:
- Monitor incoming addenda related to projects.
- Distribute updates to subcontractors and suppliers using SmartBid.
- Maintain accurate records of addenda communications.
Solicitation Database Management (SmartBid):
- Maintain and update the solicitation database including company and contact information.
- Create and manage project postings as directed by estimators.
- Ensure all data is accurate and current to support bidding efforts.
Salesforce & Reporting Management:
- Manage data within the District Submission Summary Report across all active projects.
- Coordinate with project leads to update and maintain accurate Salesforce entries.
- Track submission deadlines and ensure timely updates to weekly reports.
Compliance & Estimating Standards:
- Follow established estimating procedures and company standards.
- Assist with managing Good Faith Efforts (GFEs) for projects with government funding requirements.
- Ensure compliance documentation is properly tracked and maintained.
Administrative Support:
- Schedule meetings and coordinate calendars for the estimating team.
- Track key deadlines and support timely deliverables.
- Order catering for management review meetings.
- Coordinate lunch-and-learn sessions with subcontractors and suppliers.
- Respond to internal and external administrative requests.
Qualifications
Required Skills & Experience:
- Strong organizational and time management skills.
- Attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office (Excel Word Outlook).
- Experience with database systems (e.g. SmartBid Salesforce) preferred.
- Effective communication and coordination skills.
Skill level Expectations:
- Intermediate: Document management database maintenance Salesforce coordination.
- Basic to Intermediate: Addenda tracking compliance support.
- Basic: Administrative corrdination and support tasks.
Work Environment & Frequency of Tasks:
- Daily interaction with estimating team and project stakeholders.
- Frequent deadlines driven by bid schedules.
- Mix of routine administrative duties and project-specific coordination.
Success Factors:
- Ability to maintain highly organized project documentation.
- Timely and accurate handling of bid and reporting data.
- Strong coordination with estimators subcontractors and internal teams.
- Consistent adherence to company procedures and compliance standards.
Your Work Has Purpose Here
PCL projects are where life happens where communities connect careers begin and progress is made. Regardless of the type of project we are building something bigger: a future thats inclusive resilient and full of opportunity.
At PCL Construction Inc. we are committed to creating a workplace where everyone belongs. We value the diverse experiences identities and perspectives our employees bring. Employment decisions are based on merit potential and the drive to make a difference regardless of race gender age ability or background.
We know everyones needs are different if you require accommodation during the application process please contact and include the position and location of interest.
Company: PCL Construction Inc.
Primary Location: Tempe Arizona
Job Title: Estimating Administrative Assistant
Requisition ID: 13226
Required Experience:
Junior IC
About Company
Build with PCL, a 100% employee-owned construction company providing exceptional services across Canada, the U.S., Caribbean, and Australia. We specialize in civil infrastructure, industrial, and building projects.
