Estate Manager needed in Miami Beach

Full Time Estate Manager in Miami Beach Florida

Salary: $150k-$200k/year DOE

Role
Oversee the day-to-day operations care and presentation of multiple private residences with the primary focus on the Miami Beach properties.

Characteristics and Skills
A proactive solutions-oriented mindset exceptional project management skills strong leadership skills and a refined understanding of private service environments. Pride in maintaining a well-run home independently manage a wide range of household responsibilities and coordinate with vendors caring for pets and supporting the familys ongoing needs with professionalism and discretion.

Key Responsibilities
Oversee the full operation and maintenance of the main home and guest house
Manage two housekeepers in scheduling and execution of daily activities
Manage and supervise all vendors contractors and service providers
Coordinate and oversee routine and preventative maintenance across the property
Initial troubleshooting systems issues (HVAC AV etc) and correct if possible
Maintain detailed records of systems service schedules warranties and
inventories
Ensure the estate is always guest-ready and maintained to a high aesthetic standard
Assist with project management including renovations and property improvements
Monitor budgets track expenses and ensure cost-effective operations
Oversee security systems and ensure overall safety of the property
Coordinate with household staff and provide support as needed
Handle seasonal transitions and ensure property readiness year-round

Main Activities

1. Manage two full time housekeepers (schedules activities/checklists performance training and communication)
2. Regular house-checks and helping when needed for cleaning laundry ironing vehicles
3. First responder to system issues help diagnose triage and coordinate with vendors

4. Establish and manage interior and exterior cleaning and maintenance checklists and schedules (daily weekly monthly opening closing off-
season)
5. Manage vendor performance and when necessary vendor evaluation and
selection - Vendors managed approximately 40
6. Obtain review approve and forward to CFO vendor quotes/invoices for
one-time and recurring services
7. Hiring seasonal chef when requested
8. Manage one-time maintenance/improvement projects currently 8 planned or in-process
9. Manage NINES data for property
10. Create bi-monthly report for residence with analysis of budget variances
11. Assist Director of Residences in preparing annual budget
12. Review budget performance and required actions
13. Suggest residence improvement opportunities
14. Manage and stock provisions
15. Manage and stock cleaning supplies spare parts such as lightbulbs linens etc.
16. Manage dog care and occasional dog sitting
17. Obtain any seasonal vehicle parking/beach passes
18. Coordinate art installs/removals with Art consultant
19. Coordinate travel pickup/drop-off with Aviation services and drivers
20. Manage activities for season relocation clothing vehicle transfer
21. Vehicle management including running maintenance and ensuring documentation is current
22. Manage special events which are mostly entertaining. Large events coordinate with event planner
23. Manage clothing and vehicle seasonal repositioning
24. Weekly AV checks
25. Weekly review and planning meeting with Director of Residences
26. Communicate with principals regarding schedules issues etc.