Equipment Assistant

William Charles Construction is hiring an Equipment Assistant to support our equipment department.

This role is based in our Rockford IL office.

The Equipment Assistant provides day-to-day administrative and coordination support to the Equipment Department. This role maintains accurate records supports equipment and repair documentation assists with timekeeping and invoice processing coordinates department communications and helps ensure equipment information is entered and distributed accurately and on time. The position interacts with Equipment leadership mechanics field teams vendors Accounts Payable and other internal partners.

Company Overview

With more than a century of exceptional work on our resume William Charles Construction remains guided by the pursuit of excellence. Our Do it Right the First Time work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction environmental management and mining and materials production we have the expertise to help our customers complete their most complex projects.

William Charles Construction is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue providing construction services across our renewables industrial infrastructure and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec a minority-owned Fortune 500 company has shaped the construction industry for more than 90 years. With over 35000 employees and 400 offices nationwide we provide flexibility and career growth in dynamic work one of the largest construction firms in the country (Engineering News-Record ENR: #1 in Power #16 Top 50 Domestic Heavy Contractors #13 Transportation Contractor).

• Coordinate and maintain records related to fuel usage vehicle and equipment licensing and registration and applicable Department of Transportation compliance requirements renewals and documentation.
• Collect review and enter weekly timekeeping information for mechanics parts runners and other assigned Equipment personnel.
• Maintain organized electronic and paper files for preventive maintenance repairs parts tires invoices and other Equipment Department records.
• Enter equipment repair information status updates and equipment location changes into company systems accurately and promptly.
• Assist with preparing tracking and distributing equipment reports cost information maintenance records and other department documentation.
• Receive incoming calls emails and inquiries for the Equipment Department; route requests and follow through on routine items.
• Coordinate daily administrative needs with Equipment leadership mechanics superintendents project teams suppliers and vendors.
• Order consumable supplies and office materials for the Equipment facility and assigned job sites in accordance with established procedures.
• Organize invoices and supporting documentation obtain required approvals and forward completed items to Accounts Payable.
• Schedule meetings appointments and department events; prepare correspondence reports and other documents as requested.
• Use standard office equipment and technology including computers scanners copiers phones email and mobile devices.
• Protect confidential company employee vendor and equipment information.
• Provide administrative backup and complete other duties as assigned.

• High school diploma or GED required.
• Two or more years of administrative office coordination equipment fleet service maintenance dispatch or construction-related experience preferred.
• An associate degree in business office administration or a related discipline is preferred but not required.
• An equivalent combination of education and relevant work experience will be considered.

Knowledge/Skills/Abilities

• Proficiency in Microsoft Office including Word Excel PowerPoint and Outlook.
• Experience using an ERP fleet maintenance dispatch or construction management system is preferred; Vista
• Viewpoint and B2W experience are a plus.
• Strong data entry filing document control and records-management skills.
• Excellent organizational and time-management skills with the ability to prioritize work based on urgency and deadlines.
• Clear and professional written and verbal communication skills.
• High attention to detail and the ability to identify missing or inconsistent information.
• Ability to work independently follow established procedures and collaborate with office and field personnel.
• Demonstrated discretion when handling confidential information.
• Customer-service mindset and a willingness to learn equipment-related processes and terminology.

Work Environment & Physical Requirements

• Work is primarily performed in an office or Equipment facility environment with occasional exposure to noise temperature changes moving equipment tools trucks dust or other conditions associated with construction and maintenance operations.
• The role frequently requires sitting and using a computer phone keyboard and other office equipment; occasional standing walking bending reaching and lifting or carrying items up to 20 pounds may be required.
• Employees must follow all applicable safety requirements when entering shop yard or jobsite areas.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Whats in it for you:

Financial Wellbeing

• Competitive pay - $24.00 $28.00/hour commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical Dental and Vision insurance (plan choice) - coverage for spouse domestic partner and children
• Diabetes Management Telehealth Coverage Prescription Drug Plan Pet Insurance Weight Management Drug Discount
• Discounted National Gym Membership Network

Family & Lifestyle

• Paid Time Off Paid Holidays Bereavement Leave
• Military Leave including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability life insurance and accidental death & dismemberment
• Voluntary life insurance accident critical illness hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process contact Due to the high volume of applications received we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec Inc. is an Equal Employment Opportunity Employer. The Companys policy is not to unlawfully discriminate against any applicant or employee on the basis of race color sex sexual orientation gender identity religion national origin age disability genetic information military status or any other consideration made unlawful by applicable federal state or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTecs policy to comply with all applicable state federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @ or @. If you suspect you are the target of a scam we advise you to contact your local law enforcement agency and report fraud at

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